Administrative Manager

Position Summary

The Administrative Manager is responsible for managing office administration, procurement, logistics, contract administration, asset management, and project support functions to ensure the efficient operation of the company's construction activities.

Key Responsibilities Administration

• Oversee daily administrative operations.
• Maintain filing, record-keeping, and document control systems.
• Manage office facilities, travel, meetings, and support services.
• Supervise administrative and support staff.

Project Administration

• Coordinate project documentation, permits, approvals, and correspondence.
• Maintain records of contracts, variation orders, and subcontractor documentation.
• Provide administrative support to project teams.

Procurement & Logistics

• Manage procurement of materials, equipment, and services.
• Obtain quotations and coordinate supplier selection.
• Monitor purchase orders, deliveries, and supplier performance.
• Coordinate site logistics and material availability.

Fleet & Asset Management

• Manage company vehicles, equipment, and asset registers.
• Monitor maintenance, licensing, insurance, and utilisation.
• Track fuel consumption and operational costs.

Contract Administration

• Maintain contract and insurance registers.
• Monitor contract milestones, renewals, guarantees, and warranties.
• Support contract compliance and claims administration.

Reporting & Cost Control

• Review invoices and support budget monitoring.
• Prepare monthly administrative and operational reports.
• Monitor KPIs and recommend process improvements.

Qualifications

• Bachelor's degree in business administration, Management, Procurement, Construction Management, or related field.
• Minimum 5 years' experience in administration, procurement, or operations management.
• Experience in the construction, engineering, or infrastructure sector preferred.

Core Competencies

• Administration and office management.
• Procurement and logistics coordination.
• Contract administration.
• Asset and fleet management.
• Planning and organisational skills.
• Leadership and communication skills.
• Problem-solving and attention to detail.

Objective of the Role

• To ensure efficient administrative, procurement, logistics, and contract management support for construction operations, contributing to the successful delivery of projects on time and within budget.