ADMINISTRATIVE MANAGER

We are looking for a dedicated and detail-oriented Administrative Manager to oversee administrative operations, including but not limited to visitor management, reception services, security management and related administrative support.

Key Responsibilities & Job Scope

• Oversee daily administrative operations, including visitor management, reception services, and related administrative support
• Oversee and manage security operations, including coordination with security service providers and enforcement of security policies
• Oversee daily canteen operations to ensure food quality, hygiene, and compliance with health and safety standards
• Oversee the management of foreign workers’ accommodation and transportation arrangements, ensuring full compliance with local laws and regulatory requirements
• Oversee and manage office cleanliness to ensure safe and pleasant working
• Oversee and manage all visitor accommodation and transport arrangements to ensure smooth logistics and a positive experience
• Oversee the procurement and inventory management of office stationery supplies, uniform, PPEs and office equipment
• Supervise all aspects of company vehicles and transportation, including maintenance, scheduling, insurance and enforcement of usage policies
• Coordinate company licensing and permits, ensuring timely submission, renewal and full compliance with regulatory requirements
• Develop and monitor the administrative budget, implementing cost-effective solutions
• Develop, implement and maintain administrative policies and procedures aligned with company standards and local regulations
• Coordinate comprehensive support for Chinese expatriate staff, including accommodation and logistics
• Collaborate with the HR department to organize company events
• Manages administrative for the General Manager
• To undertake ad hoc assignments as and when required

Requirements

• Bachelor’s degree or higher in Business Administration or related field
• 10+ years of administrative management experience in a manufacturing environment
• Proven experience in new factory setup, licensing and renovation projects
• Strong leadership with a service-oriented mindset and sense of responsibility
• Solid understanding of office management procedures and best practices
• Proficient in Microsoft Office applications
• Excellent communication and interpersonal skills
• Ability to work effectively in a multicultural setting and manage multiple priorities
• Excellent cross-cultural communication skills: proficiency in Malay and English and Mandarin is preferred.