Administrative Manager

About the role

LEC STEEL MANUFACTURING CORP. is seeking an experienced Administrative Manager to join our team in Quezon City, Metro Manila. This is a full-time position that plays a crucial role in ensuring the smooth and efficient operation of our administrative functions. As Administrative Manager, you will be responsible for overseeing day-to-day office operations, managing administrative staff, and implementing systems and procedures that support the entire organisation. This strategic role is fundamental to maintaining our operational excellence and enabling our teams to focus on core business objectives.

What you'll be doing

DUTIES & RESPONSIBILITIES

Administrative & Office Management

• Oversee general office operations, administrative systems, and support services.
• Develop, implement, and enforce administrative policies, procedures, and internal controls.
• Ensure proper documentation, record-keeping, and data management practices.
• Facilitate effective internal communication and coordination across departments.
• Manage administrative service providers, contractors, and vendors.

Facilities & Building Management

• Plan, direct, and oversee facilities operations, building maintenance, utilities, and housekeeping.
• Ensure facilities are safe, functional, well-maintained, and compliant with health, safety, and environmental standards.
• Coordinate preventive maintenance programs and oversee repair and improvement projects.
• Manage space planning, office layout, and workplace infrastructure needs.

Health,Safety, Security, & Environment (HSSE)

• Implement and monitor safety, health, and environmental policies and compliance requirements.
• Supervise security operations to ensure protection of people, property, and company assets.
• Coordinate emergency preparedness, drills, and incident response.
• Investigate security or safety incidents and recommend corrective actions.

Information Technology & Data Management

• Oversee IT infrastructure, systems, hardware, software, and network reliability.
• Ensure data security, system availability, backup, and disaster recovery readiness.
• Support the IT team on system upgrades, cybersecurity controls, and user support.
• Promote effective use of technology to improve operational efficiency and data accuracy.

Logistics & Fixed Asset Management

• Oversee logistics-related administrative processes, including internal transport and asset movement.
• Maintain accurate records of fixed assets, equipment, and inventories.
• Ensure proper tagging, tracking, maintenance, and disposal of company assets.
• Coordinate asset audits and reconcile discrepancies.

Budgeting, Cost Control & Procurement Support

• Prepare and manage the administrative department budget.
• Monitor expenses and implement cost-control measures without compromising service quality.
• Review and approve administrative-related purchases in line with company policies.
• Support procurement activities through vendor coordination and service evaluation.

Leadership & Team Management

• Lead, coach, and develop administrative, IT, facilities, logistics, and security teams.
• Set clear goals, performance expectations, and accountability for subordinates.
• Conduct performance evaluations and identify training and development needs.
• Foster a culture of professionalism, discipline, teamwork, and continuous improvement.

Compliance, Risk Management & Continuous Improvement

• Ensure compliance with company policies, legal requirements, and regulatory standards.
• Identify operational risks related to administration, facilities, IT, and security.
• Lead continuous improvement initiatives to enhance efficiency, service quality, and reliability.
• Prepare reports and provide management updates on administrative performance and issues.

What we're looking for

• Bachelor’s degree in Business Administration, Management, Engineering, Information Technology, or a related field.

• Postgraduate studies or professional certifications in Facilities Management, IT Management, HSSE, or Project Management are an advantage.

• Training in Occupational Safety and Health (OSH), ISO, or risk management is preferred.

• At least 7 years of progressive work experience in administration, facilities management, IT operations, or related functions.

• Minimum of 3 years in a managerial or supervisory role, leading multi-disciplinary teams.

• Experience in a manufacturing, construction, industrial, or production environment is highly preferred.

• Proven track record in facilities operations, IT oversight, security management, and asset control.

• Experience managing budgets, vendors, and service contracts.

• Knowledgeable in computer hardware, software and troubleshooting

• Excellent leadership and supervisory skills

• Excellent communication and interpersonal skills

• With good attention to details and time management

• With good critical thinking and problem solving ability

• Sense of ownership