Administrative Manager (Global Office Setup)

Key Responsibilities

1. Overseas Office Setup & Establishment

• Lead the preparation and establishment of overseas offices, including preliminary market research and site selection.
• Manage office leasing, setup, and operational launch processes.
• Coordinate office renovation, equipment procurement, network and communication system deployment, and workplace environment setup.
• Manage and coordinate external vendors and service providers.

2. Corporate Documentation & Certification Management

• Oversee the establishment, modification, renewal, and annual inspection of various corporate licenses and certifications.
• Manage translation, notarization, embassy legalization, apostille certification, and other documentation processes related to foreign affairs.
• Maintain archives and tracking records for critical corporate certificates and licenses.

3. Visa & Immigration Administration

• Independently manage the full lifecycle of work visas, business visas, residence permits, visa renewals, and status conversions for expatriate and foreign employees.
• Continuously monitor immigration policies and visa regulation updates in target countries and adjust application strategies accordingly.
• Assist employees in handling overseas emergencies and unexpected situations when necessary.

4. Daily Office Operations & Facility Management

• Oversee the daily operation and maintenance of overseas offices, including workplace environment management, security administration, fixed asset management, and logistics support.
• Manage office supply procurement and routine administrative operations.

5. Employee Accommodation & Welfare Support

• Coordinate airport pickup, accommodation arrangements, local orientation, and employee care services for expatriate and foreign employees.
• Oversee the daily management of employee dormitories and accommodation facilities.

6. Team Management & Administrative System Development

• Establish and optimize local administrative policies, procedures, and operational workflows.
• Manage the daily operations and performance of the local administrative team.

Qualifications

1. Bachelor’s degree or above, with at least 5 years of administrative experience, including a minimum of 3 years in overseas office setup or multinational administrative support.
2. Familiar with corporate licensing procedures, visa policies, and immigration processes in regions such as Europe and Southeast Asia.
3. Strong sense of responsibility, detail-oriented and service-minded, with excellent confidentiality awareness and strong cross-cultural communication and coordination skills.
4. Proficient in Chinese and English/Japanese; candidates fluent in Chinese, English, and Japanese are highly preferred.