Administrative Office Assistant

The Administrative Office Assistant provides administrative and clerical support to ensure the efficient and smooth operation of the office. The role involves managing documents and records, coordinating schedules, assisting with correspondence, maintaining office files, and supporting daily administrative activities.

Duties and Responsibilities

• Provide general administrative and clerical support to the office and assigned personnel.
• Prepare, organize, encode, and maintain documents, reports, forms, and other office records.
• Receive, screen, and respond to routine inquiries through phone calls, emails, and walk-in visitors.
• Manage and organize physical and electronic filing systems to ensure documents are properly maintained and easily accessible.
• Assist in scheduling meetings, appointments, interviews, and other office activities.
• Prepare meeting materials, minutes, notices, memos, and other correspondence as needed.
• Monitor and maintain office supplies and coordinate requests for replenishment.
• Assist in processing, routing, and monitoring documents for approval and signatures.
• Coordinate with other departments, offices, clients, employees, and external stakeholders when necessary.
• Assist in data entry, record updating, and preparation of administrative reports.
• Maintain confidentiality of sensitive office information and documents.
• Provide assistance during meetings, events, orientations, and other office activities.
• Perform photocopying, scanning, printing, filing, and other routine office tasks.
• Ensure that administrative processes and office procedures are properly followed.
• Perform other related duties and responsibilities as may be assigned by the supervisor.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related field; relevant experience may be considered.
• Preferably with experience in administrative or clerical work.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented and capable of handling multiple tasks.
• Ability to maintain confidentiality and handle sensitive information.
• Good interpersonal and customer service skills.
• Can work independently and as part of a team.
• Willing to perform various administrative tasks as required.

Pay: Php18,000.00 - Php19,000.00 per month

Benefits:

• Employee discount
• Free parking
• Paid training

Work Location: In person