Administrative Office Coordinator

Overview

We are seeking a dynamic and highly organized Showroom Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining an efficient workplace, supporting staff, and managing essential office systems. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming and productive workspace.

Responsibilities

• Manage front desk operations, including greeting visitors, handling inquiries, and directing phone calls using multi-line phone systems
• Oversee office supplies inventory, place orders, and maintain filing systems to ensure accessibility and organization
• Coordinate calendar management, scheduling meetings, appointments, and conference room bookings with precision
• Utilize productivity software such as Microsoft Office (Word, Excel, Outlook) and QuickBooks for data entry, invoicing, and record keeping
• Provide excellent customer service by supporting client communication and resolving administrative issues promptly
• Maintain accurate records through data entry, proofreading documents, and managing spreadsheets for various projects
• Support personal assistant tasks as needed, including travel arrangements and document preparation
• Coordinate internal events hosted in the showroom
• Maintain a client ready showroom and design library

Skills

• Proficiency with Microsoft Office suite (Word processing, Spreadsheets, Calendar management) and QuickBooks accounting software
• Strong computer literacy with excellent typing speed and data entry accuracy
• Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent phone etiquette and communication skills for professional client interaction
• Previous office management or administrative experience is preferred to ensure seamless operations
• Technical proficiency in using office equipment such as multi-line phones, printers, scanners, and other productivity tools
• Strong interpersonal skills

Join us as an Showroom Manager to lead our administrative team with enthusiasm and professionalism! Your expertise will help foster an organized environment where everyone can thrive. We value proactive individuals who excel at multitasking and delivering exceptional support across all office functions.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• What is your desired salary?

Experience:

• event coordination: 1 year (Required)
• Office management: 2 years (Required)

Work Location: In person