Administrative Officer

Adecco is one of the world's leading recruitment and workforce solutions providers, connecting talented individuals with some of Australia's most respected employers. We pride ourselves on matching the right people with the right opportunities and supporting candidates throughout their career journey.

We are seeking a highly organised and detail-oriented Administrative Officer to join our client's office in Port Melbourne. This role is responsible for supporting the day-to-day operations of the business through a combination of financial administration, office coordination, and general administrative support.

This is a Temporary role commencing ASAP, with the potential to transition into a permanent full-time position for the right candidate.

Working Hours: Full-time hours Monday to Friday 8:00am to 4:00pm

Responsibilities

Accounts & Finance Support

• Process accounts payable and accounts receivable transactions.
• Enter supplier bills and customer invoices.
• Perform regular bank reconciliations.
• Maintain accurate financial records and documentation.
• Assist with account-related enquiries from suppliers, customers, and internal stakeholders.

Administration & Office Support

• Manage incoming emails and general correspondence.
• Provide day-to-day administrative assistance to management and team members.
• Coordinate diary management, appointments, and calendars.
• Organise internal and external meetings, including preparing relevant documentation and materials where required.
• Maintain and update records, spreadsheets, databases, and business documentation.
• Prepare and format documents using Microsoft Office applications.

Office Coordination

• Order and manage office supplies, stationery, and consumables.
• Monitor stock levels and coordinate replenishment as required.
• Support the smooth operation of the office and assist with general office administration.

Systems & Data Management

• Use Microsoft Business Central to support business operation
• Use Microsoft Excel for data entry, reporting, and spreadsheet management.
• Maintain accurate data across company systems.
• Assist with process improvements and administrative efficiencies where appropriate.

Logistics & Trade Support

• Provide administrative support for import and export activities.
• Assist with shipment documentation and logistics coordination.

Your Profile

• Proven experience using Microsoft Business Central / Microsoft NAV (ERP) - Essential to have
• Strong working knowledge of Microsoft Excel (basic spreadsheets, data entry), Microsoft Word and Outlook
• Excellent organisational and time management skills
• High level of attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines

If you're an organised administrator who enjoys coordinating people, managing schedules, and building strong working relationships, we'd love to hear from you. Apply today!