Administrative Officer

Role Purpose

The Admin Officer performs a wide range of administrative and general support duties of highly responsible and confidential nature under a minimum supervision in a well-structured environment, with a significant level of knowledge and specialization to permit a high degree of independence in the delegated area of responsibility; may coordinate work of others; senior role, responsible for specific sections of a department.

Tasks & responsibilities

·       Ensure efficient document processing, record keeping and report compilation

·       Maintain schedules and administer systems or arrangements for activities such as purchase, receipt, dispatch, and delivery of goods and / or services

·       Independently analyze procedures and documents

·       Regularly exchange information with customers, suppliers and employees in order to resolve non-route queries and problems

·       Gather all relevant information for decision on cases and procedures

·       Decide on cases within a deadline w.r.t. competence and the organizational rules

·       Receive and classify documents according to the respective responsibilities, importance and priority

·       Reconciliate, interpret, consolidate and summarize information

·       Maintain records and balance information for control purposes

·       Obtain data from a variety of sources within and outside of the department

·       Prepare special reports and presentation

·       Prepare complex analyses for decision makers

·       Train and independently coordinate work of support staff; oversee quality of their work and troubleshoot if required

·       Support specialists and managers by provision of analyses, information and records

·       Support various other business and organizational departments by executing sub-processes

·       Support HR and companywide related activities

Qualifications & experience

·       Vocational training in an administrative or commercial profession

·       Min. 3 years progressive experience with increasing responsibilities

·       Comprehensive knowledge of procedures

·       Relevant IT- and language skills

·       Willing to be assigned in Sta. Rita, Guiguinto, Bulacan.

·       Open to a 6**-month reliever/temporary assignment**.

Benefits:

·       Base salary, Allowances, Life & Health Insurance