Administrative Officer

Responsibilities

1) Sales Support

• Prepare and verify sales documents such as Quotations, Purchase Orders (POs), and Sales Contracts.
• Support the sales team with customer-facing documents/data for meetings, workshops, and events.
• Follow up on customer purchase documents and coordinate end-to-end until completion.

2) Document & Compliance

• Prepare and maintain business documentation: basic accounting records, invoices, receipts, and withholding tax certificates.
• Prepare import documentation for medical devices and coordinate with Accounting / Thai FDA (TFDA) / Product Specialists.
• Prepare/compile TFDA reports and documents from relevant teams.
• Organize and update files systematically for easy traceability and audits.

3) Internal Coordination

• Coordinate with Sales, Service Engineers, Accounting, and external partners.
• Support events/deliveries for the sales team (e.g., booth materials & documents, ordering brochures/balloons/flowers).
• Perform other duties as assigned by management.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 3-5 years of experience in document control/Admin/Sales Coordination (medical device or healthcare experience is a plus).
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail in documentation and data handling.
• Excellent communication and coordination skills; comfortable working cross-functionally.
• English (reading/writing) at a working level.