Administrative Officer

Job Overview

An Administrative Officer is responsible for overseeing and coordinating the daily administrative operations of an organization to ensure efficiency and smooth functioning. The role typically requires a blend of organizational, communication, and technical skills to support various departments and management.

Key Responsibilities and Duties

Office Management: Managing the day-to-day operations, ensuring the office environment is organized and maintaining adequate supplies inventory by placing and expediting orders.

Communication & Correspondence: Acting as a primary point of contact, handling incoming calls, emails, and physical mail, and drafting memos, letters, reports, and presentations.

Scheduling & Event Coordination: Managing company-wide calendars, scheduling meetings and appointments, booking venues, and coordinating company events or travel arrangements.

Records Management: Organizing, updating, and maintaining a secure filing system for important and confidential company documents and databases, both electronic and physical.

Financial & HR Support: Assisting with basic bookkeeping, processing invoices and expense reports, and supporting human resources functions with personnel records and new staff orientation.

Equipment & Facilities Oversight: Ensuring office equipment (printers, photocopiers, etc.) is functional and coordinating necessary maintenance or repairs.

Requirements and Qualifications

Education: Minimum SPM, STPM, or Diploma in Business Administration, HR, or related fields.

Experience: 1–3 years of experience in an administrative or office support role.

Language: Proficiency in English and Bahasa Malaysia is required. Ability to communicate in Mandarin or other Chinese dialects will be an added advantage due to communication requirements with Mandarin-speaking stakeholders

Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), strong organizational and time management skills, good communication skills (English & Bahasa Malaysia), and the ability to multitask and work independently.