Administrative Officer

Company Description ASCELA is a professional services firm that provides advisory support to organizations and individuals seeking to enhance efficiency and performance. The company operates from offices in India, Singapore, South Africa, and the UAE, serving clients across South Asia, South East Asia, the Middle East, and Africa. ASCELA’s founders and consultants bring multi-sector experience in infrastructure, transportation, economics, management, and design-and-build solutions, enabling holistic and practical advice. Key service areas include strategic and market assessment, program management and transaction advisory, economic and financial viability, operational efficiency, design and build, and sports advisory. ASCELA collaborates with specialised professionals and strategic partners worldwide to offer comprehensive solutions for complex business needs.

Role Description: The Administrative Officer role at ASCELA is a full-time, on-site position based in Dubai. The Administrative Officer will manage day-to-day office operations, including handling correspondence, coordinating meetings and appointments, maintaining records, and supporting documentation and filing systems. This role will assist internal teams with administrative tasks, support customer and visitor handling at the office, and liaise with external vendors and service providers as needed. The Administrative Officer will help ensure smooth office functioning by monitoring supplies, supporting basic facilities management, and assisting with travel and logistics arrangements. The position requires a detail-oriented individual who can prioritise tasks, support multiple stakeholders, and uphold ASCELA’s professional standards.

Qualifications

• Strong General Administration and Administrative Assistance skills to manage daily office operations and support internal teams.
• Effective Communication and Customer Service skills to interact professionally with colleagues, clients, and external partners.
• Solid Organization Skills to handle scheduling, documentation, record-keeping, and multitasking in a fast-paced environment.
• Proficiency with office productivity tools (e.g., MS Office, email, spreadsheets, and basic presentation software).
• Ability to work on-site in Dubai, maintain confidentiality, and demonstrate reliability and accountability.
• Relevant prior experience in an administrative or office coordination role; experience in professional services or consulting is an advantage.
• Minimum of a diploma or bachelor’s degree in business administration, commerce, or a related field is preferred.