Administrative Officer

About the role

The Administrative Officer oversees daily operations, administrative staff, and compliance to ensure the firm runs efficiently and supports attorneys effectively. This role involves managing day-to-day office operations, coordinating office activities, maintaining schedules, managing case files, and ensuring compliance with legal and ethical standards.

Key responsibilities

• Oversee daily office operations, including administrative staff management and workflow coordination
• Implement and maintain office policies and procedures to ensure compliance with legal regulations
• Facilitate communication between attorneys, staff, and clients to ensure effective information exchange
• Manage human resources activities, including hiring, training, and performance evaluations
• Manage Firm events including sourcing of suppliers and implementation of the activities
• Maintain office equipment, technology, and legal software systems to ensure operational reliability
• Support marketing, business development, and client relations initiatives
• Oversee office space management, vendor relationships, and ensure a safe, productive work environment
• Assist attorneys with case organization, deadlines, and document management

About you

• Degree in business administration, office management, legal studies, or related field
• Excellent organizational, communication, and leadership skills
• Proficiency with office software, legal management systems, and financial tools
• Professional demeanor and ability to handle confidential information
• Preferred: 1–5 years of administrative or office management experience, preferably in a legal setting
• Preferred: Experience in law firm, business development, or client relations