Administrative Officer / Executive Assistant

We are a licensed corporation in Hong Kong holding SFC Type 4 (Advising on Securities) and Type 9 (Asset Management) licenses. We are seeking a proactive, organized, and detail-oriented Administrative Officer to support our daily office operations and keep our administrative workflows running smoothly.

Key Responsibilities

• Operational Support: Assist in preparing daily operational documentation, correspondence, and basic administrative materials.
• Banking & Compliance Admin: Help fill in and handle general bank forms, account maintenance documents, and basic client onboarding/service forms.
• Email & Task Tracking: Monitor incoming inquiries, remind team members of outstanding emails/deadlines, and draft simple routine emails.
• Internal Coordination: Work closely with internal parties (such as accountants, services providers, and management team) to ensure seamless communication and execution of daily tasks.
• General Office Administration: Handle basic office logistics, filing systems, stationery ordering, and minor ad-hoc tasks as assigned.

Requirements

• Experience: Minimum 2-3 years of relevant administrative or executive support experience. Experience working in an SFC-licensed firm, financial institution, or professional services firm is a strong advantage.

• Skills:

  • Good command of written and spoken English and Chinese (Cantonese and Mandarin).
  • Proficient in MS Office (Word, Excel, PowerPoint) and general computer applications.

• Attributes:

  • Meticulous, organized, and attentive to detail.
  • Good communication skills with a cooperative attitude.
  • Strong sense of responsibility and ability to track tasks independently.

What We Offer

• Salary: Up to HK$23,000 / month (commensurate with experience)
• Generous Leave Package: 16 days Paid Annual Leave + Birthday Leave
• Direct Executive Exposure: Work closely with decision-makers with flat management and fast response times.

How to Apply

Interested candidates please submit your full resume with current and expected salary along with your availability by clicking "Apply Now" or emailing [email protected].