Administrative Operations & Purchasing Coordinator

Position Summary

We are seeking an organized and dependable Administrative Operations & Purchasing Coordinator to support the daily administrative, purchasing, order-processing, and shipping-related needs of our manufacturing facility. This position requires accuracy, follow-through, and the ability to handle recurring operational tasks independently.

About Us:

HA-BE is a growing family-owned manufacturing company in the metal industry, known for quality, innovation, and efficient production processes. With our headquarters in Altheim, Germany, and an international presence, we provide a dynamic working environment with modern workplaces, reliable structures, and opportunities for employees to develop their skills. As a technology partner for our customers, we combine advanced manufacturing technologies, customer focus, and strong employee commitment to deliver high-quality solutions.

Key Responsibilities

• Perform daily ERP system (proALPHA) transactions, including purchasing, customer orders, shipping, invoicing, order acknowledgements, and the maintenance of accurate customer, supplier, order, and shipping data.
• Coordinate shipments, prepare required shipping documentation, and track open orders, deliveries, and shipments.
• Receive, scan, organize, electronically file, and maintain incoming mail, business documents, and related records.
• Contact customers, suppliers, service providers, and internal stakeholders to request information or documentation, follow up on outstanding items, and provide status updates.
• Assist management with general administrative and office tasks, including handling incoming phone calls and correspondence as needed.
• Support communication and organizational alignment between the U.S. site and the German headquarters

Qualifications

• Previous administrative, purchasing, order-processing, or operations experience is required
• Manufacturing or distribution experience preferred
• ERP system (proALPHA or other) experience preferred
• Proficiency with Microsoft Outlook, Excel, and general computer applications
• Strong written and verbal communication skills
• Strong organizational skills, attention to detail, reliability, and accuracy
• Ability to follow instructions, prioritize tasks, work independently, and collaborate effectively with others.

Pay: $18.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person