Administrative Operations Assistant (Part-Time)

Job Summary
We are looking for a dynamic, highly adaptable Part-Time Administrative Operations Assistant to join our small yet mighty team in South Pasadena. This is not just a task-driven support role—we need a self-motivated professional who bridges the gap between analytical thinking and creative problem-solving.In this role, you will work across all levels of the organization to keep our executive team organized, support our cafe operations, and actively build structural processes where they don't yet exist. If you thrive in fast-paced environments, love spotting operational gaps and taking the initiative to fix them, and can seamlessly pivot as priorities shift, we want to hear from you.

Key Responsibilities

• Process Creation & Optimization: Design, build, and implement administrative workflows and organizational systems from scratch to improve efficiency across the company.
• Cross-Functional Collaboration: Serve as a key operational connector, working fluidly with everyone from the executive leadership team to front-line cafe staff to ensure smooth communication and alignment.
• Executive & Team Enablement: Keep the executive team organized and strategically supported; ensure the cafe team has seamless, up-to-date access to training documentation, operational manuals, and compliance resources.
• HR Infrastructure Management: Take ownership of the employee lifecycle documentation, analytically organizing and maintaining files spanning onboarding, training, and performance management.
• Agile Gaps & Logistics Support: Proactively identify operational blind spots, jump in to resolve unexpected challenges, and handle critical local errands to keep business running smoothly.

Qualifications & Skills

• Mindset: Highly analytical yet deeply creative; a strategic thinker who looks at a messy process and enjoys designing a elegant, structured solution.
• Adaptability: A proven ability to navigate ambiguity, handle shifting priorities, and confidently manage diverse tasks in a boutique business environment.
• Interpersonal Skills: Outstanding communication skills with the emotional intelligence to collaborate effectively across all levels of a hospitality team.
• Technical Proficiency: Strong, practical skills in Microsoft Excel (for analytical tracking) and Word (for document and process creation).
• Logistics: Valid driver’s license and reliable transportation required for occasional local operational errands.

Pay: $20.00 - $22.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person