Administrative Personal Assistant

Overview

We are looking for a highly organized, dependable, and trustworthy Administrative Assistant to provide support with day-to-day administrative tasks, business operations, human resources, and personal administrative matters. The ideal candidate is someone who can multitask, maintain confidentiality, stay organized, and take initiative to ensure that tasks are completed accurately and on time.

Responsibilities

• Schedule appointments and coordinate personal and household-related arrangements.
• Visit the bank to make deposits and cash petty-cash checks.
• Purchase office supplies and other business necessities from vendors such as Sam’s Club and Office Depot.
• Coordinate employee travel, including flights, hotels, and rental cars.
• Assist with employee cell phones, including taking phones to T-Mobile for repairs, replacements, or upgrades.
• Assist with implementing new company programs and technology, including setting up accounts, passwords, user access, and basic employee training.
• Complete applications and paperwork, including school, passport, SENTRI, legal, real estate, and other administrative applications.
• Assist with scheduling and coordinating family-related transportation and activities as needed.
• Handle vehicle registration renewals for personal vehicles and company flatbeds.
• Assist with bills, insurance payments, and other personal administrative responsibilities.

Qualifications

• Strong organizational and time-management skills.
• Ability to multitask and prioritize responsibilities.
• Excellent communication and follow-up skills.
• High level of professionalism, reliability, and discretion.
• Ability to handle confidential personal and employee information.
• Comfortable working independently and taking initiative.
• Proficient with computers, email, Microsoft Office, Google Workspace, and online systems.
• Ability to learn and assist with new software, programs, and technology.
• Valid driver’s license and reliable transportation.
• Previous administrative, executive assistant, operations, or HR experience is preferred.
• must be able to speak Spanishfluently

Join us to be part of a vibrant team committed to excellence! We value energetic professionals eager to make a meaningful impact through organized support and proactive collaboration. This paid position offers the chance to develop your skills further while contributing to our dynamic workplace environment.

Pay: $16.00 - $17.00 per hour

Expected hours: 40.0 per week

Work Location: In person