ADMINISTRATIVE PROGRAM MANAGER 2 (BUSINESS OFFICE)

About This Job **District 03 / Unit 001 BUSINESS OFFICE

Job Number: 03-7722-APM2-10232026-LR** This is a promotional opportunity for permanent DOTD employees only. About This Position: This position functions as an Administrative Program Manager 2 in the Business Office and serves as the primary assistant to the Administrative Program Manager 3 and the ADA of Business in the Fiscal Management of DOTD programs and projects; must be self-motivated and be able to perform duties independently with broad supervision. The incumbent is the Procurement Specialist for the District and is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. The Administrative Program Manager 2 shall serve as direct supervisor over one or multiple Accounting/Administrative positions.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Driving Results: Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
• Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Thinking Critically: Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources.
• Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx

Minimum Qualifications Five years of experience in administrative services; OR

Six years of full-time work experience in any field plus two years of experience in administrative services; OR

A bachelor's degree plus two years of experience in administrative services; OR

An advanced degree plus one year of experience in administrative services.

Experience Substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties: Job Duties and Other Information

Procurement/Perpetual Inventory:

• Serves as the District’s lead procurement specialist, managing purchasing activities and ensuring compliance with all relevant policies and procedures.
• Oversees accurate processing of procurement actions, including both contract and non-contract purchases, to support operations.
• Researches and develops requisitions, collaborating with staff and vendors to create specifications that meet fiscal and operational requirements.
• Coordinates with headquarters procurement officials to ensure alignment with broader organizational standards.
• Establishes and maintains systems for managing purchase orders and procurement documentation using SAP, ERP, SRM, and other tools.
• Directs stockroom operations, including inventory control, audits, and annual physical inventory, ensuring proper tracking and policy compliance across all units.

Administrative Functions:

• Establishes job duties for direct reports and exercises signatory authority over personnel matters such as leave, evaluations, and corrective actions.
• Serves as the main point of contact for external vendors providing facility and support services (e.g., HVAC, elevators, alarm systems).
• Prepares complex statistical spreadsheets to support management decision-making on procurement activities.
• Tracks and updates data on pending and current acquisitions for all administrative units.
• Provides recommendations on inventory levels and related expenditures to support budget forecasting.
• May be required to perform other duties as necessary, including, but not limited to, emergency/disaster support activities.

Position- Specific Details: Compensation: $22.10 hourly / $1,768.00 Biweekly Appointment Type: This position is open to only current DOTD employees; and may be filled by detail to special duty. How To Apply: No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click the apply button above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete**.

Contact Information: For more information regarding this vacancy, please contact:

Nedra Wells

Administrative Program Manager 3

DOTD-District 03

331-262-6100

Email: [email protected]

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here. The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you a current or former employee of the State of Louisiana?

• Yes
• No

02

If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".

03

Are you a probational LA-DOTD employee?

• Yes
• No

04

Are you a permanent LA DOTD employee?

• Yes
• No

05

To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

06

DR: Driving Results - How well do you set goals, stay focused, and follow through—especially when faced with challenges or competing demands?

• I struggle to set direction, miss deadlines, avoid challenges, or resist feedback.
• I set basic goals, make some progress, and accept feedback when supported.
• I set clear goals, stay focused, take ownership of results, and use feedback to improve.
• I set bold goals, lead progress, push through setbacks, and help others learn from challenges.

07

DR: Driving Results - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

08

MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?

• I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
• I try to weigh options but struggle when there’s uncertainty, competing priorities, or unclear outcomes.
• I make timely, well-reasoned decisions by using available information, context, and trade-offs.
• I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.

09

MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

10

TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?

• I miss key details or oversimplify information, and my conclusions may not be based on evidence.
• I try to analyze information, but I may overlook the relevance or credibility of my sources.
• I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
• I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.

11

TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

• Required Question