Administrative Receptionist

ob Summary

The Administrative Receptionist will be responsible for front office management, administrative coordination, customer communication, office documentation, and supporting management in day-to-day operations. The ideal candidate should be comfortable using modern technology, AI tools, and office software to improve productivity and efficiency.

Key ResponsibilitiesFront Office & Customer Management

• Welcome customers, vendors, and visitors professionally.
• Handle incoming telephone calls and WhatsApp inquiries.
• Route calls and messages to the appropriate departments.
• Maintain visitor and inquiry registers.

Administrative Support

• Manage office files and digital documentation.
• Coordinate couriers, stationery, and office maintenance.
• Maintain attendance records and administrative registers.
• Schedule meetings and manage calendars.

Data & Office Coordination

• Perform accurate data entry and maintain customer and vendor databases.
• Coordinate with sales, accounts, warehouse, and dispatch teams.
• Prepare reports and maintain MIS records as required.

Accounts Support (Preferred)

• Assist the accounts department with basic accounting entries if required.
• Generate or verify invoices, receipts, and payment records.
• Coordinate with accounts for customer outstanding information.

AI & Technology Utilization

• Use AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar applications to:
• Draft emails and letters
• Prepare reports and meeting notes
• Create Excel formulas and summaries
• Improve documentation quality
• Assist with presentations and administrative tasks
• Be open to learning and implementing new AI tools to improve office efficiency.

Other Responsibilities

• Support management with special assignments.
• Maintain confidentiality of company information.
• Ensure smooth day-to-day office administration.

Required Skills

• Good communication skills (English, Hindi, Marathi preferred)
• MS Office (Word, Excel, Outlook)
• Google Workspace knowledge
• WhatsApp Business handling
• Email drafting
• Good organizational and multitasking skills
• Professional telephone etiquette

Preferred Skills

• Basic knowledge of Tally Prime or Tally ERP will be an added advantage.
• Knowledge of AI tools (ChatGPT, Copilot, Gemini, Claude, Canva AI, etc.) or willingness to learn AI-based productivity tools will be preferred.

Pay: ₹9,021.18 - ₹22,000.00 per month

Work Location: In person