Administrative Records Manager

Job Overview

We are seeking a dynamic and highly organized Administrative Records Manager to oversee the management and maintenance of vital organizational records. In this role, you will lead efforts to ensure accurate, secure, and efficient handling of all administrative records, supporting operational excellence across departments. Your proactive approach and exceptional organizational skills will drive seamless records management processes, enhance data integrity, and contribute to the overall efficiency of our organization. This paid position offers an exciting opportunity to make a significant impact by streamlining information flow and supporting strategic decision-making.

Responsibilities

• Coordinate the organization's administrative services and ensure their effective delivery.
• Manage the operations of a department that provides a single administrative service.
• Manage the operations of a department that provides several administrative services.
• Collect and record applicable administrative and service fees.
• Assist in preparing and monitoring annual budgets.
• Plan, organize, direct, control, and evaluate daily operations.
• Direct and advise staff responsible for records management, security, finance, purchasing, human resources, and other administrative services.
• Direct and control corporate governance and regulatory compliance procedures in accordance with established policies and requirements.
• Hire and train staff or arrange appropriate training for employees.
• Interview and hire staff and provide or coordinate necessary training.
• Prepare reports and briefs for management committees to evaluate the effectiveness of administrative services.
• Plan, coordinate, and manage organizational events.
• Supervise office staff and volunteers.

Skills

• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook; strong familiarity with Microsoft Access and SharePoint for database management
• Excellent written and verbal communication skills in English; bilingual abilities in French are highly desirable
• Robust project management skills with experience using Microsoft Project to coordinate multiple tasks efficiently
• Strong analysis skills for data validation, trend identification, and report generation
• Demonstrated leadership capabilities with the ability to manage teams and foster collaboration
• Exceptional organizational skills with keen attention to detail for accurate recordkeeping
• Effective negotiation skills for procurement activities related to office supplies or record storage solutions
• Proficiency in Windows operating systems and computer skills necessary for managing databases and digital filing systems
• Experience in records management practices including filing systems, document retention policies, and compliance standards
• Time management expertise to prioritize tasks effectively in a fast-paced environment
• Presentation skills for training sessions or departmental updates on records procedures

Pay: $48.00-$53.00 per hour

Expected hours: 32.0 – 35.0 per week

Benefits:

• On-site parking

Work Location: In person