Administrative Secretary

General Description Mildred Mitchell-Bateman Hospital is searching for a dedicated Administrative Secretary to be a part of our amazing team!

The Administrative Secretary position is the administrative support for the Chief Executive Officer (CEO). The responsibilities of this position include screening incoming calls and correspondence and responding independently when possible. This position manages the CEO’s calendar and independently schedules appointments and meetings. This position is also responsible for compiling meeting minutes for various administrative meetings. Assist in preparing and maintaining reports and ensure all information meets federal and state guidelines. Receives and coordinates Patient Grievances ensuring follow through and completion, per regulatory standards and mandates and conducts research along with compiling and typing statistical reports.

This is a tobacco free facility. Chosen applicants must successfully complete a chemical urinalysis and breath analysis drug and alcohol screening test. All employees shall be subject to drug and alcohol testing for probable cause as set forth in Agency and Bureau policies. Candidate must successfully pass a background screening.

0512P02127

Education Minimum Qualifications High school diploma or the equivalent.

Experience Two (2) years of full-time or equivalent part-time experience performing clerical duties or office support work.

Substitution Information: Additional education may substitute based on a year-for-year basis or as determined by the

Office of Shared Administration Equivalency Chart.

About The Organization Mildred Mitchell-Bateman Hospital, located in Huntington, West Virginia, is a 110-bed psychiatric hospital owned and operated by the West Virginia Department of Health Facilities. Mildred Mitchell-Bateman Hospital provides quality patient care and a safe environment for its patients, who are often committed to the hospital through civil commitment or, in the case of forensic patients, ordered through the judicial syste m. As a tr aining site for future health care professionals, Mildred Mitchell-Bateman Hospital provides on-site learning experiences for educating physicians, nurses, practical nurses, psychologists, counselors, health care administrators, technicians, and supportive services personnel. The hospital holds accreditation by the Joint Commission on Accreditation of Healthcare Organizations and is certified by Centers for Medicare and Medicaid Services (CMS). Through ongoing collaboration with Marshall University’s Department of Behavioral Medicine & Psychiatry, a variety of medical and clinical professionals partner with the hospital’s own staff to work diligently with patients to achieve a smooth transition back to the community after discharge.