Administrative Secretary

Position Overview

We are looking for a professional and organized Administrative Secretary to support our organization to ensure smooth and efficient operations. This role is pivotal for maintaining our organizational focus and facilitating the achievement of identified objectives.

Key Responsibilities

Arrange meetings, logistics, virtual and physical,

Schedule and coordinate meetings

Manage calendar invitations

Prepare agendas and take detailed minutes during meetings

Event planning

Respond to customer inquiries and requests

Outreach to customers

Manage email correspondence

Prepare communications, such as memos, emails, and invoices

Manage organization subscriptions

Process and track invoices, payments, and other documents

Team/project coordination

Track, compile, and summarize submitted information

Prepare and update various reports and documents as directed

Assist in preparing presentations

Maintain and organize digital filing systems

Manage and update databases

Perform other general administrative assistance as requested

Education, Experience, and Skill Requirements

High school diploma or equivalent; associate’s degree preferred.

Minimum two years of administrative and clerical experience

Proficient in Microsoft Office Suite and other office technologies

Excellent written and verbal communication skills

Able to multitask and prioritize tasks efficiently

Organized, detail-oriented, and able to work independently

Able to handle confidential information with discretion

Strong interpersonal and organizational skills

Pay: From $30.00 per hour

Expected hours: 6.0 – 10.0 per week

Work Location: Hybrid remote in Syracuse, NY 13057