Administrative Services Assistant :: Billing, Invoicing

Location:630 Hart Lane Nashville, Tennessee 37216 Description This position will be learning and using our invoicing systems and processes at the Public Health Lab. This is an in-office position Monday-Friday for 7.5 hours per day (for example, 7:30-4, with an hour lunch), 37.5 hours/week. For this position, the successful candidate needs the following skills and abilities:

• Excellent attention to detail and accuracy
• Very strong Excel skills
• Very strong Microsoft Office skills
• Excellent time management skills
• Excellent data entry skills
• Good communication and customer service skills
• Good mathematical skills
• Strong organizational and record keeping skills
• Critical thinking
• Ability to multi-task
• Ability to work independently
• Good problem solving skills
• Must have a strong work ethic

Key Responsibilities Invoice Preparation: Create and issue accurate customer invoices in a timely manner according to the organization’s guidelines. Collaborate with other Departments: Work closely with other departments to obtain and ensure accurate billing information. Data Entry: Accurately enter invoice information into the appropriate invoicing system. Verify Transactions: Review invoices for completeness and accuracy, ensuring that all necessary information is included. Record Maintenance: Maintain organized and accurate records of all invoices. Customer Communication: Communicate with customers regarding billing inquiries, resolve any discrepancies, request credits and account changes when needed. Report Preparation: Create various monthly billing reports to track billing data.