Administrative Services Assistant

Administrative Services Assistant

Location: Nashville, TN
Work Arrangement: Hybrid
Contract Duration: 12 Months
Schedule: Monday–Friday, 8:00 AM–4:30 PM CST

Job Overview

We are seeking an organized and detail-oriented Administrative Services Assistant to provide administrative, communications, and operational support. The ideal candidate will assist with document preparation, report generation, database maintenance, internal communications, and process improvement initiatives.

Key Responsibilities

• Provide administrative support, including preparing reports, forms, and project-related documents.
• Assist with creating and printing handouts and other materials.
• Perform general office duties, including typing, word processing, and document management.
• Maintain and update SharePoint sites, shared drives, and databases.
• Assist with preparing and publishing social media posts.
• Help compile and distribute quarterly internal newsletters.
• Review webpages and informational materials and recommend updates.
• Assist with staff and participant surveys to support process improvements.
• Ensure administrative activities comply with applicable policies and procedures.

Minimum Qualifications

• Associate's degree and at least one year of relevant administrative experience, or qualifying equivalent experience in place of education.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.

Preferred Qualifications

• Experience with Canva, Adobe Creative Suite, or similar design tools.
• Familiarity with ADA accessibility requirements and document remediation tools.
• Experience with administrative communications, newsletters, or social media content.

Pay: $28.00 per hour

Expected hours: 40.0 per week

Work Location: Hybrid remote in Nashville, TN 37243