Administrative Services

About the role

Coordinate daily facility operations including HVAC systems, lighting, plumbing, electrical systems, and building security. Monitor building systems and respond promptly to facility issues or emergencies. Conduct regular facility inspections to identify maintenance needs and safety concerns.

Key responsibilities

• Maintain accurate records of all facility maintenance activities, work orders, and service requests
• Serve as liaison between building occupants, vendors, and service providers
• Coordinate and schedule maintenance services, repairs, and inspections with contractors
• Obtain quotes and proposals for facility services and minor projects
• Monitor vendor performance to ensure quality standards and contract compliance are met
• Support implementation of health and safety programs and emergency preparedness plans
• Ensure compliance with building codes, safety regulations, and company policies
• Coordinate safety inspections, fire drills, and emergency response procedures
• Maintain safety equipment including fire extinguishers, AEDs, and first aid supplies
• Process invoices and maintain budget tracking for facility-related expenses