Administrative Specialist

POSITION OVERVIEW:

Are you looking for a meaningful career where your work truly makes a difference in the lives of others? At Trinity Services, we support people with disabilities and mental illness to lead full, abundant lives. As an Administrative Specialist, you will play a key role in providing essential support to our team and the people we serve. Reporting to the Associate Director, you will handle a variety of administrative responsibilities, including communication management, data entry, billing assistance, and documentation tracking.

Location: New Lenox, IL

Hours: Monday-Friday 8:00am-4:30pm

Pay: $17.00-$20.00

REPORTS TO:

Associate Director

NETWORK OR DEPARTMENT:

Network 6

ESSENTIAL FUNCTIONS:

• Answer incoming phone calls and relay detailed messages accurately

• File and maintain medical, pharmacy, and billing records

• Scan and organize medical administration records in a timely manner

• Monitor and respond to email communications

• Assist in scheduling doctor appointments and coordinating transportation

• Type and track billing notes and documentation

• Support nurses with organizing binders and filing charts

• Track pharmacy and medical bills and ensure timely payments

• Accurately enter data and manage documentation using Microsoft Office and other systems

• Assist with special projects involving sorting, filing, and data tracking

• Perform additional duties as assigned

SKILLS AND ABILITIES:

• High proficiency in data entry and typing

• Excellent interpersonal and communication skills, both written and verbal

• Strong organizational and time management abilities

• Ability to maintain professionalism and tact when interacting with clients, staff, and family members

• Comfortable working both independently and as part of a team

• Self-motivated with a strong work ethic and attention to detail

• Proficient in Microsoft Office Suite (Excel proficiency preferred)

• Ability to handle multiple tasks simultaneously and meet deadlines

PHYSICAL DEMANDS:

• Ability to lift up to 40 lbs. from floor to waist without assistance

• Ability to remain stationary for extended periods (sitting or standing)

• Regularly required to sit, stand, talk, hear, and use hands/fingers for computer and phone use

• Physical tasks may include driving, reaching, stooping, crouching, crawling, climbing, pushing, pulling, and repetitive motion

QUALIFICATIONS

:

• High school diploma or GED required

• Prior experience in an administrative or office setting strongly preferred

• Familiarity with scheduling, filing systems, and billing support processes

• Eagerness to contribute and go above and beyond in support of the team

BENEFITS:

• Health, Vision, Dental, and Life insurance

• Educational Assistance

• Paid time off

• Sick time

• Paid Holidays

• Personal Time

• Potential Year-End Bonus

• Financial Assistance Program (Cookie Jar)

• Employee Referral Program (Bounty Bucks)

CLASSIFICATION:

Non-Exempt

DISCLAIMER:

Duties and responsibilities may change, and new ones may be assigned at any time with or without notice.

This job description does not constitute a contract of employment.

 

STATEMENT:

Trinity Services, Inc. is an equal opportunity employer.  In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates.  Trinity Services, Inc. prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender, age, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.  Trinity Services, Inc. conforms to the spirit as well as to the letter of all applicable laws and regulations.