Administrative Specialist

The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio.

Responsibilities

Accounting:

• Scan, code and upload Accounts Payable invoices
• Assist with Credit Card accounts by gathering and organizing receipts
• Scan, name and save documents to project folders
• Maintain audit backup documentation, as needed
• Other accounting and data entry assistance, as needed
• Assist generating Accounts Receivable invoices
• Track tax exemption status on all jobs and prepare tax exempt forms for projects
• Assist Payroll department

Office Support:

• Provide a professional first impression at our front desk and answer “operator” calls
• Maintain neatness and stock supplies in common areas
• Prepare mailings for others
• Run errands when needed

Qualifications

Required:

• Ability to work independently and collaboratively in a team environment (Required)
• Attention to detail and accuracy
• Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
• Proficiency in MS Office and all forms of data entry
• Valid Driver’s license
• Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)

Preferred:

• Construction industry experience
• Basic bookkeeping experience
• Payroll experience

This is a full- or part-time, in-person, and permanent position.

Our EOE company participates in the E-Verify program, background checks and random drug testing.

$24 - $26.50/hour or $50k - $55k/year