Administrative Specialist

Job Responsibilities

Human Resources：

• Support daily HR operations, including employee onboarding, personnel records, attendance, leave and employee information management.
• Assist with recruitment activities, including job posting, candidate screening, interview coordination and onboarding arrangements.
• Assist in preparing HR documents, employment contracts and other employee-related records.
• Support payroll preparation and coordinate with relevant parties on statutory contributions and employee benefits.
• Assist in organizing employee training, company activities and other HR-related matters.
• Ensure HR policies and procedures are properly communicated and implemented.

Administration：

• Handle daily office and factory administrative activities to ensure smooth operations.
• Manage office supplies, company assets, facilities and general administrative records.
• Coordinate office/factory maintenance, cleaning, security and other administrative services.
• Arrange meetings, business visits, company events and related logistics when required.
• Maintain proper filing and documentation of company administrative records.
• Support communication and coordination between the Malaysia subsidiary and the China headquarters.

Procurement：

• Handle routine purchasing activities for office, production and general administrative needs.
• Obtain quotations, compare prices and coordinate with suppliers to ensure timely delivery.
• Maintain supplier information, purchase records and related procurement documentation.
• Follow up on purchase orders, deliveries and payment-related matters.
• Assist in supplier communication and evaluation.
• Support cost control and procurement process improvement.

Other Responsibilities

• Support management and other departments on daily operational matters.
• Coordinate cross-functional tasks and follow up on assigned action items.
• Perform other duties as assigned by the management.

Job Requirements

• Bachelor's Degree or above in Human Resources, Business Administration, Management or a related discipline.
• Fresh graduates are welcome to apply. Candidates with relevant working experience in HR, administration or procurement will be an added advantage.
• Proficient in Mandarin, Bahasa Malaysia and English, with good communication skills in all three languages.
• Good computer skills, including Microsoft Office applications such as Word and Excel.
• Good communication, coordination and organizational skills.
• Responsible, detail-oriented, proactive and willing to learn.
• Able to work independently and handle multiple tasks in a small and fast-growing organization.
• Good interpersonal skills and a strong sense of responsibility.
• Willing to work in Ulu Tiram, Johor.

What We Offer

• EPF, SOCSO and EIS contributions.
• Overtime payment in accordance with applicable requirements.
• Annual Leave and Medical Leave.
• Public Holidays.
• Performance-related rewards/benefits subject to company policy.
• On-the-job training and development opportunities.
• Stable working environment and career development opportunities.

Work Location: Ulu Tiram, Johor