Administrative Specialist

Administrative Specialist

About the Position:

This position provides administrative and operational support to department leadership in a fast-paced environment. The Administrative Specialist plays an important role in helping maintain organization, accountability, and follow-through across the department.

Successful candidates are highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. This position is ideal for someone who enjoys tracking projects, following up on outstanding items, identifying issues, and helping ensure important tasks are completed accurately and on time.

Bail office experience not required

Please Read: Below are the Duties, Qualifications, and Job Type details.

Duties of an Administrative Specialist include, but are not limited to:

• Managing and responding to emails
• Tracking and following up on pending items
• Conducting audits and reviewing records for accuracy
• Maintaining organized files, records, and department documentation
• Assisting with reports, spreadsheets, and data tracking
• Monitoring department tasks and helping ensure timely completion
• Supporting leadership with administrative projects and daily operations
• All other duties assigned

What Success Looks Like:

• Maintaining a high level of organization and attention to detail
• Following through on tasks without constant supervision
• Identifying and resolving issues before they become larger problems
• Keeping accurate records and documentation
• Communicating effectively with employees, management, and other departments
• Managing multiple priorities while maintaining quality and accuracy
• Being dependable, professional, and proactive

Qualifications (Please Read)

• Must be professional, punctual, reliable, and maintain confidentiality
• Strong organizational and time-management skills
• Strong attention to detail
• Ability to prioritize and manage multiple tasks simultaneously
• Strong written and verbal communication skills
• Proficient in computer skills including Microsoft Office, Google Workspace, spreadsheets, and general business software
• Ability to learn quickly and adapt to changing priorities
• Ability to work independently and take initiative
• Prior office, administrative, coordination, auditing, or support experience preferred
• High School Diploma or equivalent
• Bilingual: Spanish speaking preferred but not required

Job Type & Schedule:

• Full Time
• Flexible availability required — including day, evening, weekend, and holiday shifts

Growth Opportunities:

We believe in promoting from within and provide opportunities for advancement into senior administrative, operational, and leadership support roles for high-performing team members.

Compensation:

• $20-$26+ an hour (Based on Experience)
• We offer a friendly and professional work environment
• Health Insurance
• Dental and Vision Insurance
• Life Insurance
• Conditions apply

Job Type: Full-time

Pay: $41,600.00 - $54,080.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you available to work evenings?
• Are you able to work weekends?
• Are you currently employed?

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 5 years (Required)

Language:

• Spanish (Preferred)

Shift availability:

• Day Shift (Required)
• Night Shift (Required)

Ability to Commute:

• Riverside, CA 92507 (Required)

Work Location: In person