Administrative Specialist

Job Summary

We are seeking a dynamic and highly organized Administrative Specialist to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to our staff and clients. Your energetic approach and keen attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting.

Duties

• Manage front desk responsibilities, greeting visitors and directing phone calls with professionalism and courtesy
• Operate multi-line phone systems, handling inquiries efficiently while maintaining excellent phone etiquette
• Perform data entry tasks accurately using Microsoft Office applications and specialized bookkeeping software such as QuickBooks
• Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information at all times
• Support office management activities including calendar scheduling, appointment setting, and personal assistant tasks for senior staff
• Assist with bookkeeping duties, including invoice processing, expense tracking, and reconciling accounts
• Provide exceptional customer service by addressing client questions promptly and professionally while supporting overall office operations

Qualifications

• Proven clerical experience with a strong background in office management and administrative support
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
• Strong typing, proofreading, and data entry skills ensuring accuracy in all documentation
• Demonstrated ability to handle confidential information discreetly and professionally
• Exceptional customer service skills with a friendly demeanor and effective phone communication techniques
• Previous experience in office experience or as a personal assistant is advantageous
• Ability to manage multiple responsibilities simultaneously while maintaining attention to detail

Join us as an Administrative Specialist and become an integral part of our vibrant team! Your energy, organization, and dedication will help us deliver outstanding support every day. We value proactive individuals who thrive on making a positive impact through efficient office management and excellent client communication.

About El Jen Healthcare and Rehabilitation

El Jen Healthcare and Rehabilitation Services in Las Vegas, Nevada is the perfect place to get the care you need. With a warm and inviting environment, they offer a wide range of services, from physical therapy to occupational therapy, to help you reach your health goals. Their team of caring professionals is dedicated to providing the best care and support at all times.

Pay: $24.00 - $28.00 per hour

Work Location: In person