Administrative Specialist

Overview

We are seeking a dynamic and highly organized Administrative Specialist to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service. As an energetic and detail-oriented professional, you will be the backbone of our administrative functions, ensuring efficiency and professionalism across all tasks. Your expertise in office management, data entry, and communication will help create a smooth-running environment where team members can thrive and focus on their core responsibilities.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
• Maintain organized filing systems—both physical and electronic—to ensure quick retrieval of documents and compliance with record retention policies
• Provide clerical support such as proofreading documents, preparing correspondence, and scheduling appointments
• Assist with medical or dental office procedures by managing patient records, verifying insurance information, and supporting patient support services
• Support bookkeeping activities by tracking expenses, processing invoices, and reconciling accounts using QuickBooks or similar software
• Coordinate office supplies inventory, place orders as needed, and ensure the overall organization of the workspace to promote productivity

Qualifications

• Proven clerical experience with strong organizational skills in an office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Docs, Sheets), and basic computer skills
• Experience with data entry, proofreading, filing systems, and multi-line phone systems
• Excellent customer service skills with professional phone etiquette and a friendly demeanor
• Previous experience in medical or dental offices is a plus—familiarity with medical/dental office procedures is highly desirable
• Knowledge of QuickBooks for bookkeeping tasks is preferred
• Strong typing skills with attention to detail; ability to multitask efficiently in a fast-paced setting

Join us in this rewarding role where your organizational talents will make a meaningful impact! We are committed to fostering a supportive environment that values your contributions while providing opportunities for growth. All roles are paid positions dedicated to ensuring a professional experience that aligns with your career goals.

Restorative: The ability to restore health, strength, or a feeling of well-being.

Running Shoe Restorative Healthcare is a brand new, state-of-the-art rehabilitation facility coming to Calgary in early spring 2020. The facility will service Physiotherapy, Chiropractic, Registered Massage Therapy, Custom Orthotics, Gait and Functional Video Analysis, Modalities including Shockwave, and the ability to order diagnostic imaging for patients. In addition, Running Shoe Restorative Healthcare will proudly be home to the Calgary Concussion Centre, offering baseline screening as well as concussion and post-concussive management.

Pay: $24.00-$28.00 per hour

Work Location: In person