Administrative Specialist

Về Vai Trò

About This Role Own the day-to-day administration and office operations of our Vietnam subsidiary. You will keep the office running smoothly, manage office supplies and company assets, handle travel arrangements and expatriate visa/work permit processes, and act as the key liaison with local authorities, building management and external vendors.

Về Công Ty

Về Vị Trí

Own the day-to-day administration and office operations of our Vietnam subsidiary. You will keep the office running smoothly, manage office supplies and company assets, handle travel arrangements and expatriate visa/work permit processes, and act as the key liaison with local authorities, building management and external vendors.

Trách Nhiệm

• Manage daily administrative affairs and the office environment for the Vietnam subsidiary, ensuring smooth and efficient office operations
• Handle procurement, distribution and asset ledger management for office supplies, equipment and fixed assets
• Coordinate travel arrangements (flights, hotels, visas) and process visa and work permit applications for expatriate staff
• Manage the filing and compliance of company documents, contracts and the company seal
• Organize company meetings, internal events and guest reception
• Liaise with local government authorities, building management and external vendors
• Support employee onboarding and offboarding administration, and assist with expense reimbursement

Trình Độ Học Vấn

• Bachelor's degree or above

Kỹ Năng Bắt Buộc

• 1-3 years of administrative or office management experience
• Vietnamese native speaker with working-level English; Chinese is a strong plus
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Highly organized, detail-oriented and reliable
• Strong cross-functional communication and coordination skills

Kỹ Năng Ưu Tiên

• Experience in a multinational company or a Chinese-invested company is preferred