Administrative Specialist

Administrative Specialist

LOCATION: Maple Ridge, BC

EXPERIENCE LEVEL: 2+ Years

JOB TYPE: Part-Time - Permanent

PMC Laboratory Ltd. is a small mineral laboratory services business that has experienced recent significant growth and is now in need of a dedicated Administrative Specialist. We are looking for a dynamic, mature, professional with a positive attitude that can take on a variety of administrative duties. The applicant must have excellent interpersonal, communication and organizational skills. Overall, this person needs to work effectively and often independently and can meet deadlines while managing multiple tasks at once.Will act as administration support for the Minerals Laboratory assisting with administrative duties for the President.

RESPONSIBILITIES:

· General Administrative

o Receive, redirect and respond to phone calls and emails.

o Greeting people and providing customer service to contractors when needing supplies or information.

o Filing

o Routine ordering of supplies for the laboratory and office.

o Shipping / Receiving

o Processing time sheets

o Accounts Receivable / Payables

o Payroll

o Maintain spreadsheets for weekly and monthly billing reports.

o Create and issue purchase orders and process bill payments.

o Prepare and issue invoices.

o Maintain collection files and follow up on delinquent accounts.

o Assist with development and ordering of supplies.

o Conference / Event registration, travel support, shipment of supplies

o Assisting in preparing and hosting hospitality initiatives.

· Promote and Contribute to a safe working environment.

REQUIREMENTS:

· Completion of Grade 12 Diploma.

· Minimum 5 years of experience in an Administration or Bookkeeping role required or completion of a business college program with at least 2 years experience in bookkeeping.

· Bookkeeping & Accounts Receivables knowledge required.

· Comprehensive experience with Quickbooks.

· Proficient in Microsoft Programs, especially in Word and Excel.

· Communicate effectively in English both verbally and in writing.

· Attention to detail and a high degree of data entry accuracy.

· Problem solving skills, multi-tasker and team player.

WORKING CONDITIONS:

· Work is performed in an office and laboratory setting.

· Health and Safety guidelines as directed by the Worksafe BC are to be followed.

· Regular work hours are from 8:00 am to 4:30 pm Monday to Friday - additional hours may be necessary to complete tasks and maintain when necessary. Your Schedule can be talked about.

Please provide resume with the subject line Administrative Specialist Application to:

Indeed

PMC Laboratory Ltd.

All are encouraged to apply – however only those selected for an interview will be contacted

Job Types: Part-time, Permanent

Pay: $19.00-$25.00 per hour

Expected hours: 20.0 per week

Ability to commute/relocate:

• Maple Ridge, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Payroll: 1 year (preferred)
• QuickBooks: 2 years (preferred)
• receptionist: 2 years (preferred)
• various administrative: 1 year (preferred)

Language:

• English (required)

Work Location: In person