Administrative Specialist

Administrative Specialist (m/f/d) - unlimited contract - Stuttgart - Shining 3D Technology GmbH

Since 2004, SHINING 3D has been developing advanced and accessible 3D scanning hardware and software. With over 20 years of experience in research and development and manufacturing, the company provides high-precision 3D scanning solutions for industrial metrology, full-field inspection, 3D modeling, reverse engineering, and digital dentistry. Based in Stuttgart, Germany, SHINING 3D Technology GmbH supports customers across the European market, bringing innovative 3D scanning technologies to professionals and businesses worldwide.

We are looking for a reliable, organized, and service-oriented Administrative Specialist to support our daily office operations and administrative processes in Germany.

In this role, you will ensure the smooth running of our office, coordinate purchasing and travel arrangements, maintain employee-related administrative records, and provide practical support to employees and management. You will also contribute to office improvement projects and help maintain an efficient, well-organized working environment.

Key Responsibilities：

• Office Administration: Manage daily office operations, including incoming and outgoing mail, document handling, office supplies, and maintaining a clean, organized, and efficient working environment.
• Purchasing & Supplier Coordination: Handle the procurement of office supplies and operational materials, track orders and deliveries, verify invoices, and coordinate returns and supplier communications.
• Equipment & Asset Management: Coordinate the procurement, allocation, maintenance, and tracking of employee equipment, including computers, mobile phones, SIM cards, peripherals, and other office equipment.
• Employee Administration: Support employee onboarding, prepare necessary documents and equipment, maintain attendance records, coordinate employee birthday arrangements, and assist with A1 certificate applications.
• Travel & Vehicle Administration: Assist with business travel bookings, maintain the travel booking system, coordinate company vehicle administration, and follow up on traffic fines and related documentation.
• General Administrative Support: Handle routine administrative tasks, coordinate with internal departments and external service providers, maintain administrative records, and support the smooth day-to-day operation of the office.

Qualifications & Requirements

• Previous experience in administration, office management, or a similar role is preferred.
• Strong organizational skills, attention to detail, and a hands-on approach.
• Good communication and coordination skills.
• Proficiency in Microsoft Office and digital administrative tools.
• Good command of German and English, both written and spoken. Knowledge of Chinese is an advantage.
• Valid driver's license (Class B).
• Reliable, proactive, service-oriented, and able to manage multiple tasks efficiently.

Shining 3D Technology GmbH employee Benefits:

Gym Benefit,

Birthday Welfare,

Festival Welfare,

Free Coffee/Fruit,

Social Friday drinks,

Team-building activities,

Food subsidy by Foodji

Join our dynamic team!

Für weitere Informationen besuchen Sie bitte SHINING 3D im Internet unter www.shining3d.com