Administrative Specialist/Assistant

Document Management & Legal Support

• Prepare, review, and draft legal and property-related documents including title transfer paperwork.
• Coordinate the execution and notarization of legal documents.
• Maintain updated records and filing systems (physical and digital).

Government Liaison & Compliance

• Coordinate with various government offices (BIR, LGUs, Registry of Deeds, etc.) for tax clearance, business permits, and other regulatory requirements.
• Facilitate computation and filing of taxes and clearance certificates.
• Ensure compliance with local and national government processes.

Administrative & Scheduling Tasks

• Handle day-to-day administrative functions including email, correspondence, and schedule management.
• Provide support in banking transactions and monitor relevant account activities.
• Coordinate and schedule appointments and meetings with internal and external parties.

Accounting & Financial Tasks

• Assist in basic accounting, billing, and tax filing duties in coordination with the finance team.
• Ensure timely payment and submission of taxes, permits, and clearances.

Sales & After-Sales Coordination

• Work closely with the marketing team to support after-sales activities including document processing, client updates, and handover coordination.
• Provide administrative support to sales and customer service teams as needed.

Field Work & Client Coordination

• Willing to travel to government offices, client locations, or business sites to process documents or secure approvals.
• Proficiency in MS Office (Excel, Word, Outlook) for documentation & reports.
• Strong English communication for legal drafting & correspondence.
• Analytical & Organizational Skills for compliance tracking & record-keeping.
• Time Management & Scheduling to meet deadlines efficiently.
• Accounting & Tax Filing Knowledge BIR compliance, financial computations.
• Experience in Business Licensing & Government Coordination (DTI, SEC, LGU).
• Banking & Title Transfer Processing handling transactions & legal paperwork.
• Ability to Draft Legal Documents (deeds, contracts, affidavits).
• Willingness to Travel for government processing & client meetings.

Preferred Experience

• 2+ years in admin, legal compliance, accounting, or tax filing roles.
• Background in real estate, finance, or corporate services is a plus.