Administrative Staff

About the role

Vilvier Construction Inc. is looking for a highly organized, detail-oriented, and reliable Engineering Administrative Staff to support construction operations in Malvar, Batangas. The Engineering Admin Staff will be responsible for providing clerical, documentation, purchasing, and procurement support to the Engineering team. The position will ensure that construction materials, supplies, equipment, and other project requirements are properly requested, sourced, purchased, documented, and monitored.

Key responsibilities

• Provide day-to-day administrative and clerical support to the Engineering and Project Management teams
• Prepare, organize, encode, and maintain engineering and project-related documents
• Maintain proper filing of project records, purchase documents, delivery receipts, invoices, and other supporting documents
• Prepare reports, monitoring sheets, transmittals, requests, and other project documentation
• Receive and consolidate Material Requisition Forms (MRFs), Purchase Requests (PRs), and other requests from the project/site team
• Source and canvass materials, tools, equipment, and supplies required for construction projects
• Prepare and process Purchase Orders (POs) and other procurement documents based on approved requests
• Follow up approved purchase orders and ensure timely delivery of materials and supplies
• Coordinate closely with Site Engineers, Project Engineers, Foremen, and other site personnel regarding material requirements
• Monitor the availability and delivery status of construction materials and supplies

About you

• Bachelor's Degree in Business Administration, Office Administration, Engineering, Construction Management, Supply Chain Management, or a related field
• At least 1 year of experience in administrative, purchasing, procurement, or construction-related work
• Experience in a construction company or project-based environment is highly preferred
• Knowledge of basic purchasing and procurement procedures
• Proficient in Microsoft Excel, Word, Google Sheets, and other office applications
• Strong documentation, filing, and record-keeping skills
• Excellent attention to detail, particularly in quantities, specifications, prices, and supplier information
• Good negotiation and supplier coordination skills
• Strong communication and interpersonal skills
• Able to work under pressure and meet urgent project requirements and deadlines

Benefits

• Government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• 13th Month Pay
• Opportunities for promotion
• Career growth opportunities
• Promotion to permanent employee, subject to company policies

About us

Vilvier Construction Inc. is a construction company operating in Malvar, Batangas.