Administrative Staff

About the role

You will manage bookings, client communications, equipment inventory, and office documentation to ensure smooth event delivery for Lights & Sounds, Audio-Visual, and Events operations.

Key responsibilities

• Manage event bookings, schedules, and client confirmations
• Coordinate deployment of crew, technicians, and equipment to venues
• Monitor inventory of lights, speakers, consoles, cables, and accessories — log issuance, returns, and condition
• Answer inquiries via call, email, and Messenger; prepare quotations and follow up on bookings
• Prepare contracts, service agreements, delivery receipts, and payment collection
• Process attendance, payroll records, and crew assignments
• Maintain digital and physical filing systems for client records, permits, and maintenance logs
• Assist on-site during events as needed

About you

• At least 1 year experience in admin, office, or events support
• Familiarity with lights, sound systems, and AV equipment terms — advantage
• Proficient in Google Workspace, Excel, email, and Messenger
• Good communication skills in English and Tagalog
• Flexible schedule — willing to work weekends, evenings, and event hours
• Organized, detail-oriented, and can multitask under pressure
• College Graduate of any Business course