Administrative Staff

Job Summary The Administrative Staff provides essential clerical, operational, and organizational support to ensure smooth daily office operations. They act as the primary point of contact for routine inquiries, manage filing systems, coordinate schedules, and assist various departments to maintain workplace efficiency.

Key Responsibilities

• Office & Operational Support: Organize hard copy and digital records, direct phone inquiries, greet visitors, and

handle incoming/outgoing mail and deliveries.

• Calendar & Meeting Coordination: Schedule meetings, manage calendars, prepare conference rooms, distribution of memos, and record meeting minutes when required.
• Inventory & Supplies: Monitor office supply levels, track inventory, and place orders with vendors to maintain

required stock.

• Documentation & Reporting: Prepare, draft, and format emails, memos, letters, expense reports, and basic

spreadsheets using office software.

• Vendor & Facility Support: Liaise with maintenance, IT, and external contractors to ensure office equipment and

facilities remain operational.

Key Qualifications & Requirements

• Bachelor's or Associate's degree in Business Administration or a related field preferred.
• Software Proficiency: Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) or Google

Workspace.

• Core Competencies: Excellent written and verbal communication, high attention to detail, time-management