Administrative Supervisor

SUMMARY:

Primarily provides office and operations supervision as to inventory; develops database and maintains record system; provides inventory - administrative support in all areas by overseeing inventory - administrative decision.

QUALIFICATIONS

1. Degree in a program of study related to Management, Human Resources or Business Administration, Associate’s Degree or a combination of education and experience
2. 5 years’ experience in the same role
3. Above average oral, written and interpersonal skills.

KNOWLEDGE, SKILLS, & ABILITIES

1. Advance computer skills (MS Office – Word, Excel )
2. Can work with limited supervision and ability to maintain a high level of confidentiality.
3. Good communication and presentation skills
4. Time-management skills
5. Can prepare reports
6. Has the ability to multi-task as needed
7. With keen attention to details.
8. Ability to make decisions on matters involving immediate problem solving within his/her area of control.
9. Exemplifies customer service skills
10. Responsible and result – oriented
11. Team player

DUTIES AND RESPONSIBILITIES

1. Responsible to provide general administrative services and support but not limited to the admin department, facilities management and executive requirements.
2. Performs general staff assistance including documentation services, coordination and relaying information to support other department.
3. Manages and monitors admin database information and responsible in record monitoring and safekeeping of all admin related documents.
4. Consolidates all admin related reports for submission to the Admin Head.
5. Supervises inventory management either manually or on computer and maintains its data.
6. Ensures and oversees tagging of fixed assets using a variety of means.
7. Ensures proper and regular maintenance of the stock room and the office supplies, uniforms, and all J&T equipment in the stock room.
8. Consolidates list of items in inventory with defects, wear or damage, and reports this information to the admin manager. Maintains records of damaged stock and damaged stock room materials.