Administrative Supervisor

Job Summary

We are looking for an Administrative Supervisor who will oversee day-to-day administrative, field, and maintenance operations. The role involves supervising staff, coordinating field activities, managing operational documents, and ensuring that administrative processes are completed accurately and on schedule.

The ideal candidate is organized, responsible, hands-on, and comfortable coordinating both office-based and field activities. A valid driver’s license and the ability to drive a four-wheel vehicle are required.

Job Description

As an Administrative Supervisor, you will be responsible for ensuring that administrative and field operations run smoothly and efficiently. You will coordinate with employees, clients, tenants, and other stakeholders while maintaining accurate documentation and ensuring compliance with company procedures.

Key Responsibilities

• Oversee daily administrative, maintenance, and office operations.
• Supervise and coordinate fieldwork activities to ensure tasks are completed properly and on schedule.
• Manage and coordinate unit viewings, including scheduling, documentation, and coordination with clients or tenants.
• Oversee the preparation, review, and signing of contracts.
• Review working permits and ensure that required documents and approvals are complete.
• Check and approve gate passes in accordance with security and access procedures.
• Maintain organized and accurate records of field activities, contracts, permits, gate passes, and other administrative documents.
• Coordinate with internal departments and external parties regarding administrative and operational concerns.
• Ensure compliance with company policies, safety requirements, and established operational procedures.
• Perform other administrative and operational tasks as may be assigned.

Qualifications

• Graduate of Office Administration, Business Administration, or a related course.
• Preferably with 0–6 months of experience in a similar position or related role.
• Experience in administrative supervision, coordination, or a similar leadership role is an advantage.
• Knowledge of administrative procedures, documentation, and compliance requirements.
• Must know how to drive a four-wheel vehicle.
• Must possess a valid driver’s license.
• Organized, detail-oriented, responsible, and able to manage multiple tasks.
• Willing to perform both office-based and field-related duties.
• Knowledge of office maintenance coordination or basic facility management is an advantage.

Benefits

• Paid Training
• Company Events
• On-site Parking
• Opportunities for Promotion
• Pay Raise
• Promotion to Permanent Employee