Administrative Supervisor

About Us

Changan Automobile, one of China’s leading automotive manufacturers, is accelerating its global expansion and strengthening its presence in Europe. We are currently seeking a highly competent Administrative Supervisor to join our office in Germany. This role will play a pivotal part in building and optimizing the company's administrative operations, ensuring smooth daily management, long-term operational efficiency, effective alignment with the headquarters, and seamless coordination across European Division subsidiaries.

Key Responsibilities:

• Lead the establishment and daily management of the company's administrative operations in Germany, including developing standardized processes and management guidelines.
• Manage daily office administration, including office supplies, facilities, utilities, equipment maintenance, and office environment.
• Take primary responsibility for business reception and hospitality arrangements, particularly for visiting management and colleagues from the headquarters, including reception planning, transportation, accommodation, meals, meeting arrangements, and other on-site support.
• Ensure professional and culturally appropriate reception standards, reflecting the company's corporate image and facilitating smooth communication between Chinese and German teams.
• Assist employees and visiting colleagues with travel arrangements, including flights, hotels, local transportation, and itinerary coordination.
• Coordinate internal and external meetings, including venue booking, meeting room setup, meeting materials, catering, and other logistical arrangements.
• Manage company documents and administrative records, both physical and electronic, ensuring proper filing and easy retrieval.
• Manage company vehicles, including scheduling, maintenance coordination, and expense tracking.
• Support office safety management, including regular safety checks and coordination of necessary safety measures.
• Act as the primary administrative liaison between the Germany office and headquarters in China, ensuring timely communication, smooth coordination, and implementation of headquarters’ administrative requirements.
• Coordinate administrative matters with other European subsidiaries and support regional activities and cross-subsidiary projects.

What We’re Looking For:

• Bachelor's degree or above in Administration, Business Administration, Management, or a related field.
• At least 3 years of relevant administrative experience in Germany; experience in office administration, business reception, hospitality, or executive support is preferred.
• Proficiency in Chinese, German, and English, both written and spoken.
• Familiarity with German administrative practices, relevant regulations, business processes, and daily office operations.
• Strong experience in business reception and hospitality, with the ability to coordinate accommodation, transportation, meals, meetings, and other arrangements for visiting management and business guests.
• Strong organizational, coordination, and problem-solving skills, particularly in cross-departmental and headquarters-subsidiary collaboration.
• Excellent communication and interpersonal skills, with the ability to work effectively with management, headquarters, employees, suppliers, and other European subsidiaries.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and common office and collaboration tools.