Administrative Support Assistant

Responsibilities

• Retrieve mail from the local post office each business day, then open, sort, and distribute incoming mail.
• Make occasional business-related errands, including bank deposits, as needed.
• Scan, organize, and electronically file documents using high-volume multifunction copier/scanner equipment.
• Create, organize, combine, split, edit, and manage PDF documents using Adobe Acrobat.
• Organize and maintain paper and electronic filing systems.
• Perform data entry with exceptional accuracy.
• Prepare, copy, assemble, and distribute documents.
• Monitor the corporate voicemail system and forward messages to the appropriate employee.
• Provide administrative support to management and all departments.
• Monitor and replenish office supplies.
• Print daily direct check batches.
• Process returned mail in accordance with company procedures.
• Assist with special projects and perform other administrative duties as assigned.

Qualifications

• High school diploma or GED required.
• Previous administrative, clerical, customer service, or office experience is preferred but not required.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Familiarity with Adobe Acrobat, including scanning, organizing, combining, splitting, and managing PDF documents, is strongly preferred. Training will be provided for the right candidate.
• Experience operating high-volume multifunction copier/scanner equipment is strongly preferred. Training will be provided for the right candidate.
• Excellent organizational and time management skills.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality and exercise sound judgment.
• Dependable with a strong record of attendance and punctuality.
• Interested in establishing long-term employment with the company.

Ideal Candidate

A successful candidate will:

• Be comfortable performing routine and repetitive administrative tasks every day.
• Take pride in producing accurate, error-free work.
• Be self-motivated and able to remain productive without constant supervision.
• Enjoy organizing paperwork, files, and office records.
• Follow established procedures consistently.
• Complete assignments before moving on to the next task.
• Be comfortable handling large volumes of paper documents throughout the day.
• Be able to shift priorities throughout the day without becoming overwhelmed.
• Be willing to ask questions rather than make assumptions.
• Understand that even small errors can have significant business consequences.
• Enjoy supporting others and contributing to the success of the entire office.
• Be dependable, reliable, and interested in building a long-term career with the company.

Requirements

• Valid driver's license and reliable transportation are required, as daily business-related errands outside the office are an essential function of this position.
• This is a fully on-site position. Remote or hybrid work is not available.
• Ability to maintain strict confidentiality.
• Ability to consistently produce accurate work, as attention to detail is essential to this position.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to frequently handle paper files, mail, and office documents.
• Ability to operate standard office equipment, including computers, printers, scanners, copiers, and telephones.
• Ability to occasionally lift and carry office supplies, mail, and document boxes weighing up to 20 pounds.

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Pay: $16.00 - $18.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Do you have a valid driver's license?

Work Location: In person