Administrative Support Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Support Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative workplace that values proactive problem-solving and excellent communication.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Maintain organized filing systems, both physical and digital, ensuring confidential information is handled securely
• Perform data entry tasks with accuracy using Microsoft Office applications and bookkeeping software such as QuickBooks
• Assist with calendar management, scheduling appointments, meetings, and coordinating personal assistant duties as needed
• Support office management tasks including supply inventory, order processing, and general administrative support
• Provide exceptional customer service by responding promptly to client inquiries and supporting client communication efforts

Experience

• Proven clerical experience in an office setting with a strong foundation in administrative support roles
• Familiarity with office management tools such as Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks for bookkeeping tasks
• Demonstrated ability to handle multi-line phone systems and manage phone communication professionally
• Bilingual skills are highly desirable to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Experience in data entry, filing, and managing confidential information with integrity
• Personal assistant or office support experience that showcases excellent time management and calendar coordination skills

Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a thriving team. We value proactive communication, attention to detail, and a positive attitude—qualities that will help you succeed in this energetic environment.

Pay: $20.00 - $25.00 per hour

Benefits:

• Retirement plan

Work Location: In person