Administrative Support

The Administrative Support reports directly to the Operations Director, and is responsible for all administrative operations regarding the Children's Initiative. This position is very fast paced and applicant must have a very strong attention to detail, the ability to handle multiple duties at once, and be a quick thinker. This position requires an individual who demonstrates integrity, flexibility, and a strong work ethic. This is a full-time position in a very fast paced environment.

Assistant Duties

• Manage CEO's very busy and fluid schedule including: scheduling daily meetings, coordinating calls, and managing correspondences and requests.
• Booking and coordinating travel.
• Serve as liaison to CEO.
• Provide administrative support to the management team.
• Support Board of Directors meetings and other required meetings (i.e. develop agendas/minutes, prepare meeting documents/ create packets for attendees).
• Compose and proofread correspondence, memos, reports, forms, contracts and other documents.

Support with Financial Management

• Serve as liaison between the Children's Initiative and the Controller.
• Code and file financial material according to established records management procedures.
• Process accounts payable ensuring timeliness and accuracy of information.
• Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup.
• Prepare accurate bank reconciliations and deposits.
• Assist with annual financial audit.
• Process staff timesheets and expense reports.

Office Administration

• Assemble, file and maintain Children's Initiative files and records system.
• Facilitate new hire paperwork.
• Reply to general information requests with the accurate information.

Job Type: Full-time

Pay: $25.97 - $27.89 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person