Administrative Support

Job Overview

We’re hiring a sharp, fast‑moving Administrative Support Specialist to support daily operations with precision and speed. This role is ideal for someone who thrives in a high‑expectation environment, learns quickly, and maintains accuracy under pressure. Our industry is niche, so curiosity, memorization, and a willingness to ask questions are essential.

Responsibilities

• Support daily office operations with fast, accurate administrative execution
• Receive invoices, verify details, and work closely with inventory workflows
• Enter, update, and manage inventory and operational data in QuickBooks
• Manage incoming communications and ensure timely, professional responses
• Assist with scheduling, calendar coordination, and meeting preparation
• Handle data entry, tracking, and basic reporting with strong attention to detail
• Learn industry‑specific terminology, processes, and product knowledge through consistent memorization
• Ask questions proactively to deepen understanding and prevent errors
• Anticipate needs, resolve issues quickly, and maintain workflow efficiency
• Uphold a polished, organized office environment and support general operational needs

Requirements

• Someone sharp, quick, and highly detail‑oriented
• Strong organizational skills with the ability to manage multiple priorities
• Ability to work efficiently in a fast‑paced environment
• Comfort working in QuickBooks and learning new systems quickly
• Curiosity and a proactive mindset, asks questions, seeks clarity, and wants to understand the “why”
• Ability to memorize processes, terminology, and product details in a niche industry
• Experience receiving invoices or working with inventory is a plus
• College degree preferred
• Prior administrative experience helpful but not required

Pay: $25.00 - $32.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person