Infant Toddler Family Day Care

Administrative Support Specialist
The Administrative Support Specialist responsibilities will include but are not limited to: Read and become familiar with ITFDC marketing messages, policies and procedures, and provider handbook. A high school diploma is required; however, a college degree is preferred for this position. The person filling this position is also required to be in the office, Monday - Friday. Job duties include:
<ul>
<li>Process and complete all stages of enrollments – collecting initial enrollment paperwork and being responsible for collecting all paperwork to complete an enrollment, coordinating signatures of parents and providers on all necessary paperwork.</li>
<li>Know how to use PandaDoc for processing enrollment paperwork.</li>
<li>Follow up with parents starting care to make sure all enrollment documents are completed.</li>
<li>Handle parent calls regarding any enrollment issues or questions.</li>
<li>Process all changes and terminations as necessary.</li>
<li>Coordinate with bookkeeper issues regarding payments; enrollment issues.</li>
<li>Give top priority to tasks requested of Executive Director.</li>
<li>Attend all staff meetings and take staff meeting minutes.</li>
<li>Shredding of documents.</li>
<li>Scanning of documents.</li>
<li>Filing paperwork.</li>
<li>Cover the front desk as needed.</li>
<li>Provide back-up for answering phones to assist parents and providers as needed.</li>
<li>Complete and sign time sheets in timesheets.com by the first working day of each month.</li>
<li>Complete monthly time in and time out sheets to be submitted with your time sheet.</li>
<li>Turn in Mileage logs by the first working day of each month.</li>
<li>Turn in cell phone reimbursement by the first working day of each month.</li>
<li>Assist office with other requests as needed.</li>
<li>Assist Workforce Development program with making family member telephone interviews for new providers and any follow ups related to new provider applicants.</li>
<li>Assist with training reminder calls as needed.</li>
<li>Open copy room, check voicemail, check mail, check for faxes if first in the office.</li>
<li>Process Child Care Plus (CCP) forms.</li>
<li>Handle all calls from parents or providers regarding CCP.</li>
<li>Assist new providers with filling out demographic forms, applications, making copies of ID’s etc. for Provider Orientations (Workforce Development).</li>
<li>Assist providers with scheduling finger printing as needed.</li>
<li>Assist front desk with mailings (monthly statements, W-2’s.</li>
<li>Assist as needed with providing provider referrals to parents looking for care.</li>
<li>Update provider telephone list.</li>
</ul>
Infant Toddler Family Day Care offers a competitive salary and an excellent benefits package: 13 days of annual paid leave; 18 paid holidays per year; health insurance available; short term disability and generous retirement plan.
Infant Toddler Family Day Care is an Equal Opportunity Employer.
Job Type: part time
Salary: $17.00-$18.00
Expected hours: 20 hours per week
Benefits:
<ul>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Vision insurance</li>
</ul>
Work Location: In person
Job Type: Part-time
Pay: $17.00 - $18.00 per hour
Benefits:
<ul>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Vision insurance</li>
</ul>
Work Location: In person

Administrative Support Specialist (20 hours a week)

Administrative Support Specialist (20 hours a week)

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