Administrative Support Specialist

Overview

We are seeking an organized, dependable, and professional Administrative Support Specialistto provide reception and administrative support to our criminal defense law firm. This position will work closely with the Senior Legal Assistantand legal team to assist with day-to-day office operations, client service, file organization, and general administrative responsibilities.

The ideal candidate is detail-oriented, comfortable working in a fast-paced environment, and able to handle confidential and sensitive information with professionalism and discretion.

Responsibilities

• Answer and route incoming telephone calls and greet clients and visitors.
• Take accurate messages and provide professional client service.
• Assist the Senior Legal Assistant with daily administrative responsibilities.
• Handle filing, scanning, copying, printing, and document organization.
• Assist with opening, maintaining, organizing, and closing client files.
• Upload and organize documents within the firm's case management system.
• Assist with calendaring hearings, meetings, appointments, and other important dates.
• Prepare routine correspondence, mailings, and other administrative documents.
• Assist with trial binders, hearing materials, and other case-related organization.
• Handle incoming and outgoing mail and deliveries.
• Assist with ordering and organizing office supplies.
• Run office-related errands to courts, banks, and post offices.
• Assist attorneys, Legal Assistants, and firm management with special projects and other administrative needs as assigned.

Qualifications

• High school diploma or equivalent required.
• Administrative, receptionist, customer service, or office experience preferred.
• Law office experience is helpful but not required.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Professional, dependable, and willing to learn.
• Comfortable using computers and learning case-management and office software.
• Ability to maintain strict confidentiality regarding client and firm information.

Join us as an Administrative Support Specialist and become a key contributor to our operational success! We value energetic professionals who thrive on organization, communication excellence, and delivering outstanding support.

Pay: $18.00 - $22.00 per hour

Expected hours: 25.0 per week

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Work Location: In person