Administrative Support Substitute

Program Administration

1. Adhere to all ECSD LINC policies and procedures;

2. Practice cultural awareness, sensitivity and respect in the workplace;

3. Adhere to the Freedom of Information and Protection of Privacy Act (FOIP) with respect to students’ and employees’ personal information;

4. Establish a welcoming, safe and positive learning environment for students;

5. Ensure you are informed of the Crisis Management Plan for the LINC sites;

6. Check voicemail and email messages at the start of each working shift and regularly throughout the day/evening;

7. Handle incoming phone calls, screening and directing calls;

8. During emergencies on site or off, assist as required;

9. Sign in guests as needed;

Program Support

10. Register students;

11. Handle student inquiries, requests, and refer accordingly;

12. Review classroom attendance and call students who have been absent for more than 3 days;

13. Prepare student information forms for instructors;

14. Maintain security of student files, ensuring files are locked up at the end of the working shift;

15. Support the site coordinator with arranging for substitute instructors, as necessary, during office hours;

16. Organize bus tickets for field trips;

17. Ensure workspace is clean and tidy at the end of each working shift;

18. Participate in substitute training when provided; and

19. Perform additional duties as assigned by the site coordinator.

Job Qualifications

• High School Diploma or equivalent experience may be considered.
• Post-secondary education in professional administration, such as business, computers, or office management.
• 1–3 years’ experience working in an office environment.
• CLB Level 7 in listening, speaking, reading, and writing or higher for non-native speakers.
• Proficiency in the use of office equipment, including computers, phone systems, photocopiers, etc.
• Advanced knowledge of Microsoft Office 365 applications, including Excel, Word, Outlook, and Teams.
• Demonstrated interpersonal and communication skills.
• Ability to prioritize tasks, work independently, and demonstrate solid time management and organizational skills.
• This job vacancy may be used to fill positions for the next 3 months.
• We thank all applicants for their interest; only those considered for an interview will be contacted.
• In accordance with Immigration, Refugees and Citizenship Canada’s regulations, all applicants must be Permanent Residents of Canada or Canadian Citizens.
• A clear Police Information Check, including Vulnerable Sector Check and Intervention Record Check, is required and must be submitted to complete the hiring process. (External Only)

**NO GUARANTEE OF HOURS - AVAILABILITY WEEKDAYS 8 am to 5 pm at various sites**