Administrative Technician

The Position

Class Code 27900: Election Assistant

Transfer job postings are for County of Sacramento employees only.

In Order To Be Qualified For a Transfer

• You must meet the Minimum Qualifications of the new job.
• The difference between the top salary steps (the highest pay rate within the range of pay) of your current job class and the job class that you intend to transfer into, must be less than 5%.

There are three different transfer types that you may qualify for: interdepartmental transfer, interclass transfer, and voluntary demotion. These different transfer types are defined as:

• Interdepartmental transfer - a transfer in the same class from one County department to another.
• Interclass transfer - a transfer from one job class to a different job class. In addition, the difference between the top salary steps (the highest pay rate within the range of pay) of your current job class and the job class that you intend to transfer into, must be less than 5%.
• Voluntary demotion - a transfer into a job class that pays less than 95% of your current class salary.

If you are requesting an interclass transfer or voluntary demotion, either action is a change in class. Whether the change is a transfer or a demotion depends upon the difference between the maximum salary rates of the requested and incumbent classes. Personnel Ordinance, Section 2.78.294, or the applicable labor agreement sets the criteria for determining the maximum difference allowed. Personnel Ordinance, Section 2.78.228 defines demotion.

Under supervision, the Election Assistant performs a variety of routine administrative tasks related to the registration of voters and administration of elections.

Examples of Knowledge and Abilities

Knowledge of

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment
• Efficient file maintenance and organization
• Warehousing organization, storage, and inventory control
• Basic mathematics; including addition, subtraction, multiplication, division, and fractions
• English usage, spelling, grammar, and punctuation

Ability to

• Read, understand, explain and apply basic provisions of various federal, state, and local laws, codes and regulations affecting the administration of elections and registration of voters
• Learn California Elections Code and laws relating to the conduct of elections
• Research and summarize new election laws, codes, and procedures
• File documents rapidly and accurately; alphabetically, chronologically, or numerically
• Review and compare documents for completeness and accuracy
• Develop and maintain cooperative and effective working relationships with others
• Communicate courteously, clearly, and concisely, both verbally and in writing
• Read, write, and speak English at a level necessary for satisfactory job performance
• Disassemble, inspect, repair and reassemble voting equipment
• Operate office equipment such as computers, printers, scanners and specialized mailing equipment

Employment Qualifications Minimum Qualifications Either: One year of full-time paid or volunteer experience including customer relations, data entry, giving and receiving information on a daily basis, and/or general recordkeeping.

Or: Six months of full-time paid experience with a voter registration and elections office assisting with state or local elections in the State of California.

Note: The word “experience” referenced in the minimum qualifications means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

General Qualifications Criminal History and Background Checks:

The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.

The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

License Requirement A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Forklift Certification Some positions in this class require the incumbent to obtain and maintain a valid forklift certification.

Selective Certification Some positions in this class may require the ability to speak, read, write and/or translate in a language other than standard English. Where required, these special skills may be used in performing such tasks as the following:

• Gives information either by telephone or in person regarding registration and voting requirements or departmental services to persons whose understanding of standard English is limited.
• Assists in proofreading translated materials.

Physical Requirements Positions in this class require the incumbents to be able to lift materials weighing up to 50 pounds from floor level to approximately four (4) feet above floor level with assistance.

Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Working Conditions Positions in this class require the incumbents to:

• Work weekends, holidays, and non-routine hours during peak operating times.
• Work irregular hours and extended shifts during election cycles.

Application and Testing Information

How To Apply The County of Sacramento application form and responses to the Supplemental Questions are to be completed and submitted online.

Please Remember

• If you have previously applied online for a County job, you must use the same GovernmentJobs.com Username account.
• Do not share your Username account with anyone else.
• If any additional documentation (such as copies of transcripts, etc.) is required you will be contacted.
• Resumes may be attached to your submitted application, however, a notation of "See Resume" will not be accepted for the information requested on the application or the Supplemental Questions.
• Your application will be considered incomplete if the required information is not filled out in its entirety.
• Any notifications from the Employment Office about your Transfer application will be sent to you by email. Notices can also be accessed in your governmentjobs.com inbox.

County of Sacramento Employment Services Division

700 H Street, Room 4667

Sacramento, CA 95814

Phone 916-874-5593; 7-1-1 California Relay Service

Email [email protected] Inter-Office Mail Code: 09-4667

Supplemental Questionnaire Instructions You must complete the Supplemental Questionnaire for Transfers under the tab marked "Supplemental Questions". When completing the Supplemental Questions, provide accurate information. Your responses in the Education and Work Experience sections on your application and the Supplemental Questions will be checked to verify that you qualify for a transfer.

Note: Resumes, letters, and other materials will not be evaluated or considered as responses to the required information on the application and the Supplemental Questions. Employee Benefits At Sacramento County, we strive to provide benefit programs designed to meet our employees’ current and future needs and help them as they balance their careers and personal life. County of Sacramento employees have a variety of benefits available. These benefits include:

• Dental Insurance
• Vision Benefits
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Health Insurance
• Health Savings Account (HSA)
• Life Insurance
• Critical Illness
• Retiree Health Savings Plan (RHSP)
• Deferred Compensation

More information can be found on the Benefits website

Temporary Positions Most benefits do not apply to temporary positions.

Vacation Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days.

Holidays 14.5 holidays per year as recognized by the Board of Supervisors.

Sick Leave Equivalent to 15 days annually, unlimited accumulation.

Tuition Reimbursement Regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies may be eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement.

Retirement The County’s defined-benefit pension plan is provided by the County Employees’ Retirement Law of 1937 and is managed by the Sacramento County Employees' Retirement System (SCERS) Board of Retirement. For more information, visit the SCERS website, http://www.scers.org

Dental Insurance For more information, visit the Benefits website

Life Insurance The County of Sacramento provides a basic life insurance benefit to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction.

For more information, visit the Benefits website

Deferred Compensation A deferred compensation program is available through the County 457(b) Deferred Compensation Plan. For more information, visit the Benefits website

Employee Assistance Program The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as:

• Legal Advice/Difficult Decisions
• Marriage or Family Relationships
• Financial or Credit Worries/Elder Care
• Alcohol and Drug Abuse

More information can be found on the Benefits website

Wellness Incentive Program The County will recognize and award time off to eligible employees who maintain an excellent attendance record.

Flexible Spending Account The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses.

Dependent Care Reimbursement Account Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.

Medical Reimbursement Account The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan.

Workers' Compensation In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California.

FOR MORE INFORMATION, PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS: FAQs

Veteran's Preference Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes.

"Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service.

Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty.

Special Skill Qualifications (when Specified On The Job Announcement) Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that:

Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and

The certification of eligibles who possess special skills have been approved by the Civil Service Commission.

01

I understand departments are under no obligation to interview or hire from a transfer list. I understand that all appointments and effective dates must be reviewed by the Department of Personnel Services (DPS). To qualify for the change requested, I must meet the Minimum Qualifications for the class requested. I understand I cannot be appointed until I have received approval from DPS. I certify that all the information provided on this application is true to the best of my knowledge.

Type your first and last name in the space provided below to verify that you have read and understand the above statements. This will serve as your electronic signature.

02

Are you a current County of Sacramento employee? If No, please cancel your application; your application will not be processed.

• Yes
• No

03

List your 7-digit Employee ID number as it appears on your County of Sacramento picture ID card or paycheck stub. If you are NOT a current County of Sacramento employee, are working through a temporary agency, or working at SETA, please cancel your application; your application will not be processed.

04

What is your Civil Service status in your current class?

• Permanent/Limited Term: An employee who has completed a probationary period.
• Probationary: The period of continuous service following appointment in which an employee's performance standards are evaluated.
• Provisional: The appointment of a qualified person to fill a position for which no appropriate re-employment or eligible list exists, pending an examination.

05

What is your California driver license number and class license type? If none, type "N/A".

06

Which kind of transfer are you requesting? Please read the options carefully before making your selection.

• Interdepartmental Transfer: A transfer in the same class from one County department to another.
• Interclass Transfer: A transfer from one job class to a different job class.NOTE: You must meet the minimum qualifications of the other job class in order to transfer.
• Voluntary Demotion: A transfer into a job class that pays less than 95% of your current class salary.
• Limited Term to Permanent transfer in the same job class

07

List the 5-digit Class Code and title of your current position.

08

List the 5-digit Class Code and title of the position to which you want to transfer.

09

Is the difference between the Max Monthly Salary of your current job class and the job class that you intend to transfer into less than 5%?

• Yes
• No

10

If you are requesting an Interclass Transfer, have you taken a Sacramento County test for the class to which you want to transfer?

• Yes
• No
• Not requesting Interclass Transfer

11

If you have taken a County of Sacramento test for the class to which you want to transfer, input below the date of the test. If you have not taken a County of Sacramento test, type "N/A".

12

Is this an ADA/ATL application?

• Yes
• No

13

ADA Coordinator (If Applicable)

Name Phone:

• Required Question