Administrative Virtual Assistant

Job Summary:
We're reaching out to find a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. The role extends well beyond calendar management: you'll uncover revenue opportunities, run outreach campaigns, lead research projects, and keep many initiatives progressing on your own. This role is made for a critical thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.

Key Responsibilities:

• Oversee calendars, scheduling, reminders, email organization, and document management across multiple ventures
• Identify partnership, sponsorship, and booking opportunities, then run the outreach and follow-up needed to win them
• Set up and maintain contact databases, opportunity trackers, and pipeline records
• Arrange bookings and shoots, organize deliverables, and track payments until they're received
• Carry out market, vendor, competitor, and pricing research to support a new product-based business launch
• Investigate business setup requirements, startup costs, and vendor comparisons, and present clear recommendations
• Develop and maintain a goal framework that breaks annual objectives into quarterly, monthly, biweekly, and weekly actions
• Put together a weekly performance review of opportunities created, revenue influenced, costs avoided, and time saved
• Draw on data and analytics to judge what's working, flag what isn't, and recommend strategy adjustments
• Rework schedules and priorities on a fixed cadence so nothing stalls or gets dropped
• Triage incoming work by urgency, revenue impact, and required involvement, escalating only what genuinely needs a decision

Mandatory Skills:

• Proven experience as an executive assistant, operations coordinator, or business support professional
• Prior leadership experience and comfort owning projects end to end
• Strong research skills and the ability to source companies, contacts, and market data independently
• Experience with cold or warm email outreach, including follow-up sequences and response tracking
• Confident with spreadsheets, trackers, and basic data analysis for tracking performance
• Excellent written English and professional communication with external brands and partners
• Strong prioritization and project management skills across several concurrent workstreams
• Organized, exacting, and able to manage your own workload with minimal supervision
• Sound judgment for making reasonable decisions when the manager is unavailable

Preferred Skills:

• Experience supporting a founder, creator, or personal brand
• Background in the beauty, fashion, or creative industries
• Familiarity with influencer partnerships, brand collaborations, or talent booking coordination
• Experience helping launch an e-commerce or product business, including supplier sourcing
• Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar
• Comfortable handling multiple projects concurrently and shifting priorities without losing momentum
• Comfort setting up simple systems, trackers, and processes where none exist yet

Why Join Us:
This is a rare chance to work closely with an ambitious entrepreneur across several growing ventures, with real influence over how the business is shaped and where it goes next. You'll be trusted with genuine ownership rather than a narrow list of tasks, and your impact will be visible and measurable from month one. If you enjoy variety, autonomy, and building something from the ground up, you'll thrive here.