Administrative/Office Assistant

About the role

We are looking for an Administrative/Office Assistant (Part-time) to assist with daily office and operational tasks.

Key responsibilities

• Provide day-to-day administrative support to maintain office operations.
• Manage office supplies, pantry items, stationery, printed materials, and support annual asset verification and inventory counts.
• Coordinate purchases when necessary.
• Coordinate office and accommodation/properties maintenance services, including office equipment, access cards, security systems, cleaning services, and facility repairs when needed.
• Handle and record monthly admin and general expenses reports (e.g., utility bills, office expenses, petty cash).
• Ensure all office rooms, meeting areas, and shared spaces are maintained in a clean, organized, and professional manner at all times.
• Assist with general office coordination and administrative matters.
• Support meetings, events, and company activities when required.
• Assist other departments with administrative tasks when necessary.
• Perform any other duties and responsibilities assigned by the Project Manager and HR Manager from time to time

Working Hours: Flexible timing depending on operational requirements (e.g. 9:00 AM – 1:00 PM or 1:00 PM – 5:00 PM)

Working Time: 4 hours per day

Work Arrangement: Hybrid. May work remotely or from the office, depending on operational requirements. Remote working days will be agreed upon in advance.

Qualifications & Requirements

• Minimum 1 year experience in an administrative, receptionist, customer service or office support role.
• Basic knowledge with Microsoft Office (e.g. Excel, Word, Outlook) applications.
• Ability to maintain confidentiality and handle sensitive information.
• Good working attitude, resourceful, self-motivated, and able to work independently with minimal supervision.
• Capable of multitasking and maintaining high integrity.

Key Competencies

• Proactive and self-motivated
• Strong attention to detail
• Accountability and ownership
• Problem-solving and sound judgement
• Time management and prioritization
• Professionalism and integrity
• Adaptability and flexibility
• Teamwork and collaboration
• Positive attitude and willingness to learn